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Disciplinary Minutes
"I need Disciplinary Minutes for a meeting scheduled for March 15, 2025, regarding an employee's repeated tardiness and failure to meet project deadlines, including space for their union representative's comments and a performance improvement plan."
1. Meeting Details: Date, time, location, and format of the disciplinary meeting
2. Attendees: List of all present parties including employee, employer representatives, support persons, and witnesses if any
3. Purpose of Meeting: Clear statement of why the disciplinary meeting was called
4. Background: Summary of events or issues leading to the disciplinary meeting
5. Allegations/Issues: Detailed description of the specific allegations or concerns being addressed
6. Employee Response: Record of the employee's explanation, defense, or comments regarding the issues raised
7. Discussion Points: Key points discussed during the meeting, including questions asked and answers provided
8. Outcome/Decision: Details of any decisions made or actions to be taken
9. Next Steps: Clearly outlined follow-up actions, timelines, and expectations
1. Previous Warnings: Include when there is a history of similar incidents or prior warnings
2. Performance Improvement Plan: Add when specific measurable improvements are required from the employee
3. Support Measures: Include when additional training, counseling, or support will be provided
4. Union Representative Comments: Add when a union representative was present and made formal comments
5. Appeal Rights: Include when serious sanctions are imposed and employee has right of appeal
1. Evidence Referenced: Copies of any evidence discussed during the meeting (emails, reports, etc.)
2. Previous Warning Letters: Copies of any previous warning letters referenced in the meeting
3. Relevant Policies: Copies of workplace policies relevant to the disciplinary issue
4. Performance Improvement Plan Template: Detailed plan template if performance improvement is required
5. Acknowledgment Form: Form for all attendees to sign confirming accuracy of the minutes
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Non-profit
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Senior Management
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Human Resources Manager
HR Business Partner
Employee Relations Specialist
Department Manager
Line Supervisor
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Industrial Relations Manager
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Legal Counsel
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