The Daycare Receipt Template is a crucial document for Australian childcare providers, designed to meet the comprehensive requirements of various regulatory frameworks including the Family Assistance Act 1999, Education and Care Services National Law Act 2010, and Australian Consumer Law. This template should be used for every payment transaction related to childcare services, providing essential documentation for Child Care Subsidy claims, tax purposes, and business record-keeping. It captures vital information including provider details, parent/guardian information, child particulars, service descriptions, payment breakdowns, and subsidy calculations. The template is specifically structured to comply with Australian taxation requirements while ensuring transparency in financial transactions between childcare providers and families.
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1. Provider Details: Legal business name, ABN, address, contact information, and service approval number
2. Parent/Guardian Details: Full name, contact details, and CRN (Customer Reference Number) of the responsible party
3. Child Details: Full name, date of birth, and CRN of the child receiving care
4. Service Details: Date(s) of care, hours/sessions attended, type of care provided
5. Payment Information: Fee breakdown, including hourly rate, total hours, additional charges, and GST if applicable
6. Subsidy Information: CCS percentage, hours subsidized, gap fee, and total subsidy applied
7. Payment Summary: Total amount charged, amount paid, payment method, and date of payment
8. Authentication: Receipt number, date of issue, and authorized signature or digital verification
1. Additional Charges: Details of any extra services or charges (e.g., late pickup fees, special activities, meals) - include when additional services are provided
2. Multiple Children Discount: Breakdown of family discount calculations - include when caring for multiple children from the same family
3. Credit/Balance Information: Information about account credits or outstanding balances - include when there are ongoing payment arrangements
4. Special Arrangements: Details of any special payment arrangements or agreements - include when non-standard payment terms apply
1. Payment History: Statement of previous payments for the current period (particularly relevant for periodic statements)
2. Session Details: Detailed breakdown of individual sessions if multiple sessions are being billed
3. Subsidy Calculations: Detailed calculations of CCS and other applicable subsidies
Relevant legal definitions
Clauses
Relevant Industries
Early Childhood Education
Childcare Services
Education
Family Services
Professional Services
Healthcare & Social Services
Relevant Teams
Administration
Finance
Accounts Receivable
Operations
Compliance
Front Desk
Management
Enrollment
Relevant Roles
Childcare Center Director
Administrative Officer
Accounts Manager
Finance Officer
Childcare Administrator
Business Manager
Compliance Officer
Center Manager
Financial Controller
Operations Manager
Bookkeeper
Enrollment Officer
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