The Location Release Form is an essential legal document used when seeking permission to film, photograph, or record at a specific property in Austria. This agreement is crucial for production companies, photographers, and content creators who need to secure formal authorization for using private or commercial properties in their work. The document, governed by Austrian law including the ABGB (Civil Code) and relevant property regulations, outlines specific terms such as access periods, permitted areas, compensation, and liability provisions. It's particularly important as it provides legal protection for both property owners and content creators, ensuring clear documentation of permissions granted and conditions attached to the property's use. The form may need additional provisions when dealing with historically protected properties under the Denkmalschutzgesetz or when specific local regulations apply.
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1. Parties: Identification of the property owner/authorized representative (Licensor) and the production company/photographer (Licensee)
2. Background: Brief context about the property and intended use for filming/photography
3. Definitions: Key terms including 'Property', 'Production', 'Recording Period', 'Content', and 'Usage Rights'
4. Property Details: Specific address and description of the location and areas being licensed for use
5. Grant of Rights: Express permission to enter, use, and record the property, including specific allowed activities
6. Term and Access Times: Specific dates, times, and duration of access for recording/preparation/cleanup
7. Payment: Compensation details, payment schedule, and method of payment
8. Property Owner's Warranties: Confirmation of ownership and authority to grant permission
9. Licensee Obligations: Responsibilities regarding property care, safety measures, and restoration
10. Insurance and Liability: Insurance requirements and allocation of risk
11. Governing Law: Confirmation of Austrian law application and jurisdiction
1. Cultural Heritage Provisions: Required when the property is protected under Denkmalschutzgesetz (Monument Protection Act)
2. Neighboring Rights: Needed when filming might affect adjacent properties or common areas
3. Special Equipment Provisions: Required when heavy or specialized equipment will be used on the property
4. Utility Usage: Necessary when production requires access to property's utilities
5. Security Requirements: Added when valuable assets or sensitive areas require specific security measures
6. Noise and Disruption Management: Important for residential areas or business districts with specific quiet hours
7. Property Modification Rights: Required when temporary modifications to the property are needed
8. Emergency Procedures: Added for high-risk activities or locations with specific safety concerns
1. Schedule A - Property Layout: Detailed floor plans or maps marking permitted areas and restricted zones
2. Schedule B - Access Schedule: Detailed timeline of access periods including prep, filming, and strike dates
3. Schedule C - Equipment List: Inventory of major equipment to be brought onto the property
4. Schedule D - Condition Report: Pre-use documentation of property condition with photographs
5. Schedule E - Insurance Certificates: Copies of required insurance policies and certificates
6. Appendix 1 - Safety Protocol: Required safety measures and emergency procedures
7. Appendix 2 - Property Rules: Specific rules and restrictions for the property
Relevant legal definitions
Clauses
Relevant Industries
Media & Entertainment
Film Production
Photography
Advertising
Real Estate
Tourism
Events & Exhibitions
Education
Corporate Communications
Cultural Heritage
Fashion
Television Broadcasting
Digital Content Creation
Relevant Teams
Legal
Production
Operations
Risk Management
Property Management
Compliance
Creative
Location Management
Insurance
Facilities
Relevant Roles
Location Manager
Production Manager
Legal Counsel
Property Manager
Location Scout
Film Producer
Photographer
Insurance Manager
Compliance Officer
Real Estate Manager
Production Coordinator
Risk Manager
Content Producer
Creative Director
Operations Manager
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