The Retainer Invoice Template is designed for use in the United Arab Emirates by professional service providers who operate on a retainer basis with their clients. This document is essential for businesses that provide ongoing services and require a standardized, compliant method of billing their retainer fees. The template incorporates all mandatory elements required by UAE VAT legislation, including tax registration numbers, proper VAT calculations, and required invoice elements as per Federal Decree-Law No. 8 of 2017. It is particularly useful for professional service firms, consultancies, and agencies that maintain ongoing client relationships and need to generate regular invoices that comply with UAE commercial and tax regulations while clearly communicating the scope of retainer services provided.
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1. Invoice Header: Company details, logo, and invoice number
2. Client Information: Full legal name, address, and tax registration number of the client
3. Invoice Details: Invoice date, due date, and reference number
4. Retainer Information: Period covered by the retainer and retainer amount
5. Service Description: Detailed description of services covered under the retainer
6. Payment Terms: Payment deadline, accepted payment methods, and banking details
7. VAT Details: VAT amount, rate, and tax-exclusive amounts as per UAE VAT law
8. Total Amount: Clear breakdown of subtotal, VAT, and total amount due
9. Legal Notice: Standard legal text regarding payment obligations and terms
1. Service Level Details: Include when specific service levels or hours are guaranteed under the retainer
2. Unused Hours Policy: Add when the retainer includes specific hour allocations and policies for unused hours
3. Additional Charges Section: Include when there may be charges beyond the standard retainer fee
4. Multi-Currency Information: Add when dealing with international clients or multiple currency options
5. Discount Information: Include when offering any special discounts or preferential rates
1. Schedule A - Service Breakdown: Detailed breakdown of services included in the retainer package
2. Schedule B - Time Log: If applicable, detailed log of time spent or services rendered during the period
3. Appendix 1 - Terms and Conditions: Standard terms and conditions applicable to the retainer arrangement
4. Appendix 2 - Service Level Agreement: Detailed service level commitments and performance metrics
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Consulting
Professional Services
Information Technology
Marketing and Advertising
Business Advisory
Accounting and Finance
Design and Creative Services
Management Consulting
Engineering Services
Relevant Teams
Finance
Accounts Receivable
Legal
Operations
Administration
Client Services
Compliance
Business Development
Billing
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Legal Counsel
Business Development Manager
Managing Partner
Account Manager
Financial Controller
Billing Coordinator
Operations Manager
Administrative Director
Compliance Officer
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