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Order Acceptance Letter

Order Acceptance Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Order Acceptance Letter

"I need an Order Acceptance Letter for my Dubai-based electronics manufacturing company to accept a bulk order of components from a German supplier, with delivery scheduled for March 2025 and including specific quality certification requirements."

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Document background
The Order Acceptance Letter is a critical business document used in the United Arab Emirates commercial landscape to formally acknowledge and accept purchase orders from buyers. This document plays a vital role in establishing a legally binding contract under UAE Federal Law No. 5 of 1985 (Civil Code) and Federal Law No. 18 of 1993 (Commercial Transactions Law). It serves to confirm the seller's commitment to fulfill the order according to specified terms, including pricing, quantity, delivery schedules, and payment terms. The Order Acceptance Letter is particularly important in UAE business practices as it provides clear documentation of the agreement between parties and helps prevent potential disputes by clearly stating all relevant commercial terms. It should be drafted carefully to ensure all essential elements required by UAE law for a valid contract are included, while maintaining clarity and precision in commercial terms.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and recipient's full address details

2. Subject Line: Clear reference to the original purchase order number and date

3. Opening Acknowledgment: Formal acknowledgment of receiving the purchase order with reference details

4. Confirmation of Terms: Express acceptance and confirmation of key commercial terms (price, quantity, delivery terms)

5. Delivery Information: Confirmed delivery schedule, location, and any specific delivery requirements

6. Payment Terms: Confirmation of payment terms, methods, and any specific payment conditions

7. Closing Statement: Standard closing with contact details for further communication

8. Signature Block: Authorized signatory details including name, title, and company stamp

Optional Sections

1. Special Conditions: Include when there are specific conditions or variations from the original purchase order that need to be highlighted

2. Quality Standards: Include when specific quality requirements or certifications need to be confirmed

3. Warranty Statement: Include when specific warranty terms need to be confirmed or modified

4. Force Majeure Clause: Include when there's a need to address potential disruptions or delays due to circumstances beyond control

5. Compliance Statement: Include when specific regulatory or compliance requirements need to be acknowledged

Suggested Schedules

1. Schedule 1 - Detailed Price Breakdown: Itemized list of prices when the order involves multiple items or complex pricing structures

2. Schedule 2 - Delivery Schedule: Detailed delivery timeline when multiple shipments or complex logistics are involved

3. Schedule 3 - Technical Specifications: Detailed technical requirements or specifications when accepting orders for technical or complex products

4. Appendix A - Terms and Conditions: Standard terms and conditions of sale, if referenced in the acceptance letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses

















Relevant Industries

Manufacturing

Retail

Wholesale Trade

Construction

Information Technology

Professional Services

Healthcare

Industrial Equipment

Consumer Goods

Automotive

Electronics

Energy

Telecommunications

Engineering Services

Relevant Teams

Sales

Procurement

Legal

Operations

Supply Chain

Finance

Compliance

Commercial

Business Development

Contract Administration

Relevant Roles

Sales Manager

Procurement Manager

Commercial Director

Contract Administrator

Legal Counsel

Operations Manager

Supply Chain Manager

Business Development Manager

Account Executive

Purchase Officer

Compliance Officer

Finance Manager

General Manager

Managing Director

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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