Financial Invoice Template

Financial Invoice Template for United Arab Emirates

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Key Requirements PROMPT example:

"I need a Financial Invoice Template for my Dubai-based consulting firm that includes both English and Arabic text, with specific sections for hourly rates and project milestones, plus the ability to automatically calculate VAT at 5% and show reverse charge mechanisms for international clients."

Document background

The Financial Invoice Template serves as a standardized document for businesses operating in the United Arab Emirates to record and process financial transactions in compliance with local laws and regulations. This template is specifically designed to meet the requirements of UAE Federal Decree-Law No. (8) of 2017 on Value Added Tax and related commercial legislation, ensuring proper documentation of business transactions while maintaining compliance with tax and commercial regulations. The document includes mandatory fields for Tax Registration Numbers (TRN), dual-language requirements, and proper VAT calculations, making it essential for businesses engaged in taxable supplies within the UAE. The template is structured to accommodate various transaction types while ensuring consistency in financial record-keeping and regulatory compliance.

Suggested Sections

1. Invoice Header: Company logo, 'Tax Invoice' label (in Arabic and English), and invoice number

2. Supplier Information: Legal company name, TRN (Tax Registration Number), commercial license number, registered address, and contact details

3. Customer Information: Client's legal name, TRN (if applicable), billing address, and contact details

4. Invoice Details: Invoice date, due date, payment terms, purchase order reference (if applicable)

5. Item Description: Detailed breakdown of goods/services, including quantity, unit price, and description

6. Calculation Summary: Subtotal, VAT amount (with rate specified), and total amount in AED

7. Payment Information: Bank account details, accepted payment methods, and banking instructions

8. Notes: Any specific terms, conditions, or additional information regarding the invoice

Optional Sections

1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process

2. Delivery Details: Add for invoices related to physical goods, including delivery address and shipping terms

3. Project References: Include for project-based billing to specify project name, code, or milestone details

4. Foreign Currency Conversion: Add when transaction involves foreign currency, showing conversion rates and date

5. Discount Section: Include when special discounts or promotions are applied to the invoice

6. VAT Reverse Charge: Add for transactions subject to VAT reverse charge mechanism

Suggested Schedules

1. Detailed Breakdown Schedule: Itemized list of products/services with extended descriptions when main invoice contains numerous items

2. Time Sheet Appendix: For service-based invoices, detailed breakdown of time spent on different tasks

3. Supporting Documentation: Delivery notes, work completion certificates, or other relevant supporting documents

4. VAT Calculation Breakdown: Detailed explanation of VAT calculations for complex transactions with multiple rates or special schemes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Technology

Healthcare

Education

Real Estate

Hospitality

Financial Services

Logistics

Trading

Consulting

Energy

Telecommunications

Relevant Teams

Finance

Accounting

Accounts Receivable

Accounts Payable

Treasury

Tax

Sales Administration

Revenue

Billing

Credit Control

Compliance

Commercial Operations

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Accounts Payable Specialist

Tax Accountant

Financial Controller

Billing Coordinator

Treasury Manager

Chief Financial Officer

Accounting Manager

Credit Controller

Revenue Accountant

Business Owner

Financial Analyst

Compliance Officer

Sales Administrator

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Let's create your Financial Invoice

Authors

Alex Denne

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