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A Termination Letter For Cleaning Services is a crucial document used in South African business operations when a client needs to end their cleaning service arrangement with a service provider. This document must comply with South African labor laws, including the Basic Conditions of Employment Act and specific sectoral determinations for the cleaning industry. It is typically used when either the service contract has naturally concluded, when there are service quality issues, or when business needs change. The letter should include clear identification of parties, reference to the original agreement, specific termination date, notice period compliance, and any handover requirements. This document type is particularly important for maintaining clear business records and ensuring legal compliance in service termination procedures, while also protecting both parties' interests during the termination process.

1. Letter Header and Date: Company letterhead (if applicable), current date, and reference number of original service agreement

2. Recipient Details: Full name and address of the cleaning service provider/company

3. Subject Line: Clear indication that this is a termination notice for cleaning services

4. Service Agreement Reference: Details of the original cleaning service agreement including date and reference number

5. Termination Notice: Clear statement of intention to terminate services and the effective date

6. Notice Period Confirmation: Confirmation that the notice period complies with the agreement terms

7. Final Service Date: Specific mention of the last day services will be required

8. Handover Requirements: Any keys, access cards, or equipment that needs to be returned

9. Closing and Signature: Professional closing, name and signature of the authorized person