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Return To Work Interview Form Template for South Africa

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Key Requirements PROMPT example:

Return To Work Interview Form

"I need a Return To Work Interview Form for our manufacturing company with 500+ employees, compliant with South African law and including specific sections for workplace injuries and phased return arrangements, as we often deal with physical health-related absences."

Document background
The Return To Work Interview Form is a essential document used in South African workplaces to manage and document an employee's return to work following any period of absence, whether due to illness, injury, or other reasons. It is designed to comply with South African employment legislation, including the Basic Conditions of Employment Act, Labour Relations Act, and where applicable, the Occupational Health and Safety Act. The form should be completed during a face-to-face meeting between the returning employee and their line manager, ideally on the first day back at work. It captures crucial information about the absence, assesses the employee's fitness to return, documents any required workplace adjustments, and helps identify any patterns or underlying issues that may need addressing. This document plays a vital role in ensuring proper absence management, supporting employee welfare, and maintaining accurate records for legal and HR purposes.
Suggested Sections

1. Employee Information: Basic details including employee name, ID number, department, and position

2. Absence Details: Information about the absence period, including start and end dates, type of absence (illness, injury, etc.), and whether proper notification procedures were followed

3. Return to Work Discussion: Record of the conversation about the employee's wellbeing, reason for absence, and current fitness for work

4. Work Status Assessment: Evaluation of the employee's ability to perform regular duties and any temporary or permanent limitations

5. Required Actions: Documentation of any necessary workplace adjustments, modified duties, or support measures

6. Attendance Record Review: Discussion of overall attendance pattern and any concerns or support needed

7. Confirmation and Signatures: Signatures of both manager and employee confirming the discussion and agreed actions

Optional Sections

1. Medical Certification Review: For reviewing medical certificates and fitness for work documents when the absence was due to illness or injury

2. Workplace Injury Follow-up: Specific section for cases where the absence was due to a workplace injury, including incident review and prevention measures

3. Reasonable Accommodation Plan: Detailed plan for cases requiring long-term or permanent workplace adjustments

4. Occupational Health Referral: Section for cases requiring occupational health assessment or ongoing medical monitoring

5. Performance Impact Assessment: For addressing any impact on work performance and setting catch-up goals where necessary

Suggested Schedules

1. Medical Certificate Guidelines: Guidelines on acceptable medical certification and documentation requirements

2. Workplace Adjustment Options: List of potential workplace adjustments and accommodation measures

3. Return to Work Risk Assessment: Template for assessing any risks associated with the return to work

4. Employee Support Services: Information about available support services including EAP and occupational health

5. Absence Management Policy Extract: Relevant excerpts from the company's absence management policy for reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Manufacturing

Financial Services

Retail

Healthcare

Mining

Construction

Information Technology

Education

Professional Services

Public Sector

Agriculture

Transportation

Hospitality

Telecommunications

Energy

Relevant Teams

Human Resources

Operations

Health and Safety

Employee Relations

Occupational Health

Wellness

Legal

Industrial Relations

People Development

Line Management

Relevant Roles

HR Manager

HR Business Partner

Line Manager

Department Supervisor

Team Leader

Operations Manager

Health and Safety Manager

Employee Relations Manager

HR Director

Occupational Health Nurse

Wellness Coordinator

Department Head

Shift Supervisor

General Manager

HR Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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