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Professional Indemnity Proposal Form Template for South Africa

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Key Requirements PROMPT example:

Professional Indemnity Proposal Form

"I need a Professional Indemnity Proposal Form for my architectural firm based in Cape Town, with coverage starting from March 2025, that specifically addresses our involvement in both residential and commercial projects, including our use of external contractors."

Document background
The Professional Indemnity Proposal Form is a crucial document in the South African insurance landscape, designed to facilitate the arrangement of professional indemnity coverage for businesses and individuals providing professional services. This document is required when seeking new coverage or renewing existing professional indemnity insurance policies, in accordance with South African insurance regulations, including the Short-term Insurance Act and FAIS Act. The form collects comprehensive information about the applicant's business operations, professional activities, risk management procedures, and claims history, enabling insurers to accurately assess the risk exposure and determine appropriate coverage terms and premiums. It serves as the foundation for the insurance contract and must include all material facts that could influence the underwriter's decision to provide coverage.
Suggested Sections

1. 1. General Information: Basic details about the business/professional including registered name, trading names, registration numbers, VAT number, and contact details

2. 2. Business Details: Nature of business, professional activities, years in operation, qualifications, and professional memberships

3. 3. Staff Information: Details of partners, directors, qualified staff, and other employees, including their qualifications and experience

4. 4. Financial Information: Annual revenue, fee income, largest contracts, geographical spread of activities

5. 5. Risk Management: Quality control procedures, risk management protocols, and internal review processes

6. 6. Claims History: Details of any past claims, circumstances that might give rise to claims, and previous insurance coverage

7. 7. Coverage Requirements: Desired limit of indemnity, excess/deductible preferences, and specific coverage needs

8. 8. Declaration: Statutory declarations about the truth of information provided and understanding of obligations under POPIA

Optional Sections

1. Professional Services Breakdown: Detailed section for firms offering multiple professional services, breaking down revenue and activities by service type

2. Overseas Operations: Additional section for firms operating internationally, including jurisdictional exposures and overseas revenue

3. Specialized Project History: For firms involved in high-risk or specialized projects requiring detailed risk assessment

4. Subcontractor Information: For businesses that regularly employ subcontractors, detailing their use and management

5. Cyber Risk Assessment: For firms handling sensitive data or providing technology services, detailing cyber security measures

6. Environmental Risk: For professionals whose work may impact environmental matters, such as architects or environmental consultants

Suggested Schedules

1. Schedule A - Revenue Breakdown: Detailed breakdown of revenue by service type, client industry, and geographical location

2. Schedule B - Staff Schedule: Comprehensive list of professional staff, their qualifications, and roles

3. Schedule C - Claims Experience: Detailed history of claims and circumstances for the past 5 years

4. Appendix 1 - Risk Management Procedures: Copies of quality control documents and risk management protocols

5. Appendix 2 - Professional Qualifications: Copies of relevant professional certifications and memberships

6. Appendix 3 - Corporate Structure: Organization chart and details of any subsidiary or associated companies

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


































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Relevant Industries

Legal Services

Accounting and Financial Services

Architecture and Engineering

Medical and Healthcare

Information Technology

Management Consulting

Real Estate and Property Services

Environmental Consulting

Construction and Design

Education and Training

Marketing and Advertising

Human Resources

Relevant Teams

Legal

Risk Management

Compliance

Finance

Operations

Professional Services

Insurance

Executive Leadership

Administrative

Quality Assurance

Relevant Roles

Chief Executive Officer

Managing Director

Risk Manager

Compliance Officer

Legal Counsel

Financial Director

Professional Practice Manager

Operations Director

Company Secretary

Partner

Principal Architect

Senior Engineer

Medical Director

IT Services Director

Management Consultant

Professional Services Director

Insurance Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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