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Media Waiver
"I need a Media Waiver for our annual tech conference in March 2025 that will allow us to use attendee photos and recordings across our social media platforms and marketing materials for 2 years, with specific provisions for live streaming."
1. Parties: Identification of the person granting the waiver (the 'Grantor') and the organization receiving the rights (the 'Grantee')
2. Background: Context of the media capture and intended use, including the event or purpose for which the media is being collected
3. Definitions: Key terms including 'Media Content', 'Licensed Uses', 'Territory', and other relevant definitions
4. Grant of Rights: Explicit permission to capture, use, and distribute the media content, including specific permitted uses
5. Scope of Use: Detailed description of how the media can be used, modified, and distributed
6. Territory and Duration: Geographic scope of usage rights and time period for which the waiver is valid
7. No Compensation: Confirmation that the grantor is not entitled to any compensation for the use of their image/media
8. Representations and Warranties: Grantor's confirmation of their capacity to grant the waiver and understanding of its implications
9. Data Protection Compliance: Acknowledgment of POPIA compliance and data protection measures
10. Governing Law: Specification of South African law as governing law and jurisdiction
1. Moral Rights Waiver: Optional waiver of moral rights in jurisdictions where applicable, used when the media might be substantially modified
2. Revocation Rights: Terms under which the grantor may revoke consent, included when required by specific circumstances or organizational policy
3. Special Usage Restrictions: Any specific restrictions on how the media cannot be used, included when the grantor has specific concerns
4. Minor Provisions: Additional provisions when the subject is under 18, requiring parent/guardian consent
5. Commercial Usage: Specific provisions for commercial use of the media, included when commercial exploitation is intended
6. Digital Rights Management: Specific provisions for digital content management and social media usage, included for digital-focused implementations
1. Schedule A - Description of Media Content: Detailed description of the specific photographs, videos, or recordings covered by the waiver
2. Schedule B - Permitted Uses: Comprehensive list of specific permitted uses and platforms for the media
3. Schedule C - Restricted Uses: List of specifically prohibited uses of the media, if any
4. Appendix 1 - Consent Form: Separate signature page for explicit consent, particularly important for POPIA compliance
5. Appendix 2 - Parent/Guardian Consent: Additional consent form for minors, when applicable
Authors
Media & Entertainment
Advertising & Marketing
Education
Events & Conferences
Sports & Recreation
Non-Profit & Charity
Corporate Communications
Public Relations
Healthcare
Retail
Tourism & Hospitality
Professional Services
Technology
Social Media & Digital Content
Legal
Marketing
Communications
Public Relations
Digital Content
Events
Creative Services
Compliance
Human Resources
Social Media
Brand Management
Media Production
Marketing Manager
Communications Director
Event Coordinator
Legal Counsel
Content Manager
Public Relations Manager
Social Media Manager
Brand Manager
Photography Director
Videography Director
Compliance Officer
Privacy Officer
Human Resources Manager
Digital Content Producer
Creative Director
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