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A Letter of Witness Statement is a crucial legal document in South African jurisprudence, used to record and present testimony in both civil and criminal proceedings. This document type is essential when individuals need to provide formal, sworn accounts of events or facts relevant to legal matters. The statement must be prepared in accordance with South African legal requirements, including proper commissioning by a Commissioner of Oaths. It is commonly used in court proceedings, investigations, disciplinary hearings, and other legal or administrative processes where formal testimony is required. The document's content must be truthful and accurate, as false statements can result in criminal charges for perjury. The format and requirements are governed by various South African statutes, including the Civil Proceedings Evidence Act and the Criminal Procedure Act, ensuring its admissibility in legal proceedings.

1. Statement Header: Formal heading including case reference number (if applicable), court details (if applicable), and document title

2. Deponent Details: Full name, ID number, occupation and address of the witness making the statement

3. Oath/Affirmation Declaration: Standard declaration that the contents are true and correct, specifying whether under oath or affirmation

4. Competency Statement: Statement confirming the witness's competency to testify and understanding of the contents

5. Background Information: Relevant background information about the witness's involvement in the matter

6. Main Statement Content: Detailed account of events or information being testified to, in chronological order where possible

7. Truth Declaration: Closing declaration confirming the truth of the statement

8. Signature Block: Space for witness signature, date, and place of signing

9. Commissioner of Oaths Certification: Official certification by the Commissioner of Oaths including their details and stamp