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Internal SLA
"I need an Internal SLA to establish service standards between our IT Department and Marketing Department, with specific focus on digital asset management and website maintenance, including POPIA compliance requirements."
1. Parties: Identification of the internal service provider and service recipient departments/units
2. Background: Context of the agreement and explanation of why the SLA is being put in place
3. Definitions: Clear definitions of technical terms, service-related terminology, and key concepts used in the agreement
4. Service Description: Detailed description of services to be provided, including scope and exclusions
5. Service Standards: Specific, measurable performance standards and quality metrics
6. Roles and Responsibilities: Clear delineation of responsibilities for both service provider and recipient
7. Operating Hours and Service Availability: Specified hours of operation and service availability commitments
8. Performance Monitoring: Methods and frequency of performance measurement and reporting
9. Issue Resolution: Process for raising and resolving service issues and disputes
10. Review and Reporting: Regular review periods and reporting requirements
11. Resource Allocation: Specification of human and technical resources allocated to service delivery
12. Compliance Requirements: Internal policies and regulatory requirements that must be adhered to
13. Term and Termination: Duration of the agreement and conditions for termination or modification
1. Cost Allocation: Include when internal cost allocation or chargebacks are relevant to the service relationship
2. Data Protection: Include when personal data processing is part of the service delivery (POPIA compliance)
3. Business Continuity: Include for critical services requiring specific disaster recovery and continuity measures
4. Training and Support: Include when specific training or ongoing support is part of the service offering
5. Change Management: Include when formal change management procedures are required for service modifications
6. Security Requirements: Include when specific security measures or protocols need to be documented
7. Capacity Planning: Include for services where resource scaling needs to be planned and managed
1. Schedule 1: Service Level Metrics: Detailed performance metrics, KPIs, and measurement methodologies
2. Schedule 2: Escalation Matrix: Contact details and escalation procedures for various types of issues
3. Schedule 3: Technical Specifications: Detailed technical requirements and specifications for service delivery
4. Schedule 4: Operating Procedures: Step-by-step procedures for routine operations and common scenarios
5. Schedule 5: Reporting Templates: Standard templates for performance reporting and review meetings
6. Schedule 6: Resource Allocation Matrix: Detailed breakdown of resource allocation and responsibilities
7. Appendix A: Glossary of Technical Terms: Extended glossary of technical and business terms used in the agreement
Authors
Financial Services
Technology
Manufacturing
Healthcare
Retail
Mining
Telecommunications
Professional Services
Energy
Education
Government
Insurance
Banking
Logistics
Construction
Operations
Service Delivery
Quality Assurance
Performance Management
Business Analysis
Process Management
Resource Management
Contract Administration
Compliance
Service Management
Project Management
Business Relations
Internal Controls
Performance Analytics
Chief Operating Officer
Head of Department
Service Delivery Manager
Operations Manager
Business Unit Director
Quality Assurance Manager
Process Manager
Department Manager
Performance Analyst
Compliance Officer
Service Level Manager
Business Relationship Manager
Resource Manager
Contract Administrator
Department Head
Project Manager
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