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Demand For Mediation Letter
"I need a Demand for Mediation Letter for a construction dispute with our subcontractor regarding project delays and cost overruns on our Cape Town development, with reference to our existing contract's mediation clause and suggesting mediation to commence by March 2025."
1. Sender's Details: Full contact information of the party initiating the mediation request
2. Recipient's Details: Full contact information of the party being asked to participate in mediation
3. Date: Date of the letter
4. Subject Line: Clear indication that this is a Demand for Mediation regarding specific matter
5. Dispute Background: Brief summary of the dispute, including relevant dates and key issues
6. Formal Request: Clear statement requesting mediation and reference to any contractual obligations or agreements requiring mediation
7. Proposed Process: Suggested approach to mediation, including proposed timeline and mediation body if applicable
8. Response Timeline: Specified timeframe for the recipient to respond to the mediation request
9. Closing: Professional closing with signature block and contact information
1. Prior Resolution Attempts: Summary of previous attempts to resolve the dispute, used when there have been prior negotiations or communications
2. Preferred Mediator: Suggestion of specific mediator or mediation service, included when sender has a preference
3. Cost Sharing Proposal: Proposed arrangement for sharing mediation costs, included when wanting to address cost allocation upfront
4. Legal References: Citations of relevant legislation or contractual clauses, included when strengthening the legal basis for the request
5. Without Prejudice Statement: Legal disclaimer protecting the parties' rights, included when sensitive information is shared
1. Key Documents List: List of relevant documents that will be important for the mediation
2. Timeline of Events: Chronological summary of key events leading to the dispute
3. Proposed Mediator CVs: If specific mediators are suggested, their credentials and experience
4. Dispute Summary Sheet: Brief overview of key dispute points and desired outcomes
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Corporate Affairs
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Dispute Resolution Specialist
Commercial Director
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Project Manager
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Human Resources Director
Chief Executive Officer
Chief Financial Officer
Company Secretary
Procurement Manager
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