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Call Center Outsourcing Agreement Template for South Africa

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Key Requirements PROMPT example:

Call Center Outsourcing Agreement

"I need a Call Center Outsourcing Agreement for our financial services company, focusing on handling sensitive customer data and compliance with POPIA, as we're planning to outsource our customer support operations to a third-party provider starting March 2025."

Document background
The Call Center Outsourcing Agreement is essential for businesses seeking to outsource their customer service operations in South Africa. This document is typically used when a company wants to engage a specialized service provider to handle their customer interactions, technical support, or sales operations through a call center setup. The agreement must comply with South African legislation, including the Protection of Personal Information Act (POPIA), Consumer Protection Act, and Labour Relations Act. It covers crucial aspects such as service level agreements, staff training requirements, data protection measures, technology specifications, and performance metrics. This type of agreement is particularly important given the growing trend of businesses outsourcing customer service functions and the need to ensure compliance with South African regulatory requirements while maintaining service quality and protecting customer data.
Suggested Sections

1. Parties: Identification of contracting parties, including registered addresses and company registration numbers

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions and Interpretation: Detailed definitions of terms used throughout the agreement and rules of interpretation

4. Scope of Services: Detailed description of call center services to be provided, including channels and service types

5. Service Levels and Performance Standards: Specific performance metrics, KPIs, and quality standards

6. Data Protection and Privacy: POPIA compliance requirements and data handling procedures

7. Operational Requirements: Day-to-day operational procedures, reporting, and management structure

8. Staff and Training: Requirements for staff qualification, training, and development

9. Technology and Infrastructure: Technical requirements, systems, and infrastructure specifications

10. Security Requirements: Physical and information security requirements

11. Business Continuity: Disaster recovery and business continuity procedures

12. Fees and Payment Terms: Pricing structure, payment terms, and invoicing procedures

13. Term and Termination: Duration of agreement, renewal terms, and termination provisions

14. Warranties and Indemnities: Standard warranties, representations, and indemnification provisions

15. Confidentiality: Confidentiality obligations and information handling requirements

16. Dispute Resolution: Procedures for handling disputes and applicable jurisdiction

17. General Provisions: Standard boilerplate clauses including notices, assignment, and amendment procedures

Optional Sections

1. Financial Services Compliance: Required when call center handles financial transactions or provides financial services support

2. Multi-lingual Services: Include when services are provided in multiple languages

3. Quality Assurance and Call Monitoring: Detailed quality monitoring procedures if beyond standard service levels

4. Intellectual Property Rights: Required when development of custom solutions or materials is involved

5. B-BBEE Compliance: Detailed section on B-BBEE requirements if specific targets or reporting are needed

6. International Data Transfers: Required when data will be transferred outside South Africa

7. Specialized Training Requirements: For industry-specific training requirements beyond standard call center training

8. Change Control Procedures: Detailed change management procedures for complex implementations

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed description of services, including call types, volumes, and handling requirements

2. Schedule 2 - Service Level Agreement: Detailed SLA metrics, measurement methods, and penalties/rewards

3. Schedule 3 - Pricing and Fees: Detailed pricing structure, including base fees, variable costs, and special charges

4. Schedule 4 - Technical Requirements: Detailed technical specifications for systems, software, and infrastructure

5. Schedule 5 - Staff Requirements: Detailed staffing requirements, including qualifications and training standards

6. Schedule 6 - Security Protocols: Detailed security procedures and requirements

7. Schedule 7 - Reporting Requirements: Templates and specifications for all required reports

8. Schedule 8 - Business Continuity Plan: Detailed disaster recovery and business continuity procedures

9. Appendix A - Key Personnel: List of key personnel from both parties and their roles

10. Appendix B - Approved Subcontractors: List of approved subcontractors if any

11. Appendix C - Data Processing Agreement: Detailed POPIA-compliant data processing terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























































Clauses












































Relevant Industries

Financial Services

Telecommunications

Retail

Healthcare

Insurance

Technology

E-commerce

Travel and Hospitality

Utilities

Consumer Goods

Relevant Teams

Legal

Operations

Customer Service

Information Technology

Procurement

Compliance

Risk Management

Human Resources

Finance

Data Protection

Information Security

Quality Assurance

Business Development

Contract Management

Relevant Roles

Chief Operations Officer

Head of Customer Service

Legal Counsel

Procurement Manager

IT Director

Data Protection Officer

Compliance Manager

Operations Manager

Contract Manager

Customer Experience Director

Chief Technology Officer

Risk Manager

HR Director

Finance Director

Service Delivery Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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