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Board Resolution For Resignation Of Company Secretary Template for Singapore

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Key Requirements PROMPT example:

Board Resolution For Resignation Of Company Secretary

"I need a Board Resolution For Resignation Of Company Secretary to document our current secretary's resignation effective March 15, 2025, and we need to ensure compliance with ACRA requirements as we're a listed company in Singapore."

Document background
A Board Resolution For Resignation Of Company Secretary is required when a company secretary steps down from their position in Singapore. This document is mandatory under the Companies Act (Cap. 50) and must be filed with ACRA within prescribed timeframes. The resolution should document the board's formal acceptance of the resignation, specify the effective date, and address compliance requirements, including the appointment of a replacement secretary if required. It forms part of the company's official records and demonstrates proper corporate governance in managing changes to key officer positions.
Suggested Sections

1. Title and Date: Resolution details including company name and meeting date

2. Preamble: Standard board resolution opening text and meeting details

3. Background: Details of current secretary's resignation notice and relevant Companies Act provisions

4. Resolution Statement: Formal acceptance of resignation and effective date

5. Regulatory Compliance Statement: Acknowledgment of ACRA filing requirements and Companies Act compliance

6. Authorization: Authority for executing necessary documents and filings

7. Closing: Standard closing text and signature blocks for board members

Optional Sections

1. Appointment of New Secretary: Section for documenting the appointment of a new company secretary, including their particulars and compliance with residency requirements

2. Interim Arrangements: Temporary arrangements for handling secretary duties pending new appointment

Suggested Schedules

1. Resignation Letter: Copy of formal resignation letter from company secretary

2. Form 45B: ACRA prescribed form for notification of secretary change

3. Secretary Details: Particulars of resigning secretary and new secretary (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

















Clauses














Industries

Companies Act (Cap. 50) - Section 171: Primary legislation governing appointment and requirements for company secretary, including qualifications and duties

Companies Act (Cap. 50) - Section 171A: Specific provisions regarding the resignation process of a company secretary

Companies Act (Cap. 50) - Section 171(1AA): mandatory requirement for companies to have at least one company secretary who is resident in Singapore

Code of Corporate Governance: Corporate governance requirements applicable to listed companies regarding company secretary appointments and changes

MAS Guidelines: Additional regulatory requirements for financial institutions regarding company secretary changes

Company Constitution: Company's constitutional documents (formerly Articles of Association) containing specific procedures for company secretary changes

ACRA Filing Requirements: Regulatory filing requirements with ACRA, including Form 45B and timeline for notification of company secretary changes

Appointment Timeline Requirements: Maximum period of 6 months allowed without a company secretary and notice period requirements for resignation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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