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Annual General Meeting Minutes

Annual General Meeting Minutes Template for Singapore

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Key Requirements PROMPT example:

Annual General Meeting Minutes

"I need to draft Annual General Meeting Minutes for my Singapore-based fintech startup's first AGM scheduled for March 15, 2025, including special resolutions for a new share issuance and appointment of two new directors."

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Document background
Annual General Meeting Minutes are a crucial corporate governance document required for all Singapore-incorporated companies. The minutes serve as the authoritative record of the company's yearly general meeting, capturing essential elements such as attendance, quorum confirmation, financial statement presentations, director and auditor appointments, and all resolutions passed. These minutes must comply with Singapore's Companies Act requirements and are typically prepared by the company secretary or designated officer. The document is vital for regulatory compliance, corporate record-keeping, and may be required for future reference by authorities, auditors, or stakeholders.
Suggested Sections

1. Meeting Details: Date, time, venue, and type of meeting

2. Attendance: List of directors, shareholders, and other attendees present

3. Quorum: Confirmation of meeting quorum

4. Notice: Confirmation that proper notice was given

5. Chairman: Appointment/confirmation of meeting chairman

6. Previous Minutes: Confirmation of previous AGM minutes

7. Financial Statements: Presentation and adoption of financial statements

8. Directors' Report: Presentation of directors' report

9. Auditors' Report: Presentation of auditors' report

10. Resolutions: All resolutions passed during the meeting

11. Closure: Time of meeting conclusion and chairman's signature

Optional Sections

1. Proxy Forms: Details of proxy appointments, used when proxies are present

2. Q&A Session: Record of questions and answers, if any substantial discussions occurred

3. Special Business: Any special resolutions or business items, if applicable

4. Corporate Actions: Details of dividends, bonus issues etc., if declared

Suggested Schedules

1. Attendance List: Detailed list of all attendees with signatures

2. Proxy Forms: Copies of submitted proxy forms

3. Presentation Materials: Copies of any presentations made during the AGM

4. Voting Results: Detailed breakdown of voting results for each resolution

5. Notice of Meeting: Copy of the original meeting notice

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























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Industries

Companies Act (Chapter 50): Primary legislation governing company operations in Singapore, including statutory requirements for AGMs and minute-taking

Companies (Model Constitutions) Regulations: Regulations providing standard constitutional templates and governance structures for Singapore companies

Securities and Futures Act: Legislation applicable to listed companies in Singapore, governing securities trading and corporate disclosure requirements

SGX Listing Rules: Rules applicable to companies listed on Singapore Exchange, including specific AGM and disclosure requirements

Code of Corporate Governance 2018: Guidelines for corporate governance practices in Singapore, including board responsibilities and shareholder rights

Section 175 Companies Act: Specific section detailing requirements for holding Annual General Meetings in Singapore

Section 179 Companies Act: Requirements for meeting quorum in company meetings

Section 188 Companies Act: Legal requirements regarding the recording of meeting proceedings

Section 189 Companies Act: Statutory requirements for maintaining and keeping company meeting minutes

AGM Timing Requirements - Listed Companies: Requirement to hold AGM within 4 months after financial year end for listed companies

AGM Timing Requirements - Non-Listed Companies: Requirement to hold AGM within 6 months after financial year end for non-listed companies

Company Constitution: Company's own constitutional document containing specific requirements for AGM procedures and documentation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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