Affidavit Of Custodian Of Records Form

Affidavit Of Custodian Of Records Form Template for Singapore

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Key Requirements PROMPT example:

"I need an Affidavit Of Custodian Of Records Form for our Singapore-based healthcare company to certify electronic medical records from January 2025 to June 2025, ensuring compliance with both healthcare regulations and PDPA requirements."

Document background

The Affidavit Of Custodian Of Records Form is a crucial document under Singapore law used when official verification of records is required for legal proceedings, audits, or regulatory compliance. It serves as a formal declaration by the person responsible for maintaining records, confirming their authenticity, proper storage, and chain of custody. The document must comply with Singapore's Evidence Act, Rules of Court 2021, and relevant regulations regarding record-keeping and electronic transactions. It's particularly important in situations requiring document authentication, legal proceedings, or regulatory submissions.

Suggested Sections

1. Title and Heading: Identifying information including court reference (if applicable), title of affidavit

2. Deponent Information: Full name, occupation, and address of the custodian making the affidavit

3. Basis of Knowledge: Statement of position and relationship to the records in question

4. Description of Records: Detailed description of records being certified

5. Custody Declaration: Statement confirming custody and maintenance of records

6. Authentication: Signature, date, and notarization details

Optional Sections

1. Electronic Records Statement: Required when certifying electronic records, describing storage and maintenance systems

2. Chain of Custody: Required when records have changed hands, describing transfer history

3. Business Practices: Required for business records, describing record-keeping practices

Suggested Schedules

1. Record Index: Detailed list of all records being certified

2. Supporting Documents: Copies of relevant certificates or authorizations

3. System Documentation: For electronic records, documentation of storage systems and security measures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare
Financial Services
Legal Services
Education
Government
Corporate

Relevant Teams

Legal
Compliance
Records Management
Administration
Corporate Secretariat
Information Technology

Relevant Roles

Records Manager
Compliance Officer
Legal Secretary
Document Controller
Administrative Manager
Company Secretary

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Let's create your Affidavit Of Custodian Of Records Form

Authors

Alex Denne

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