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A Shared Facilities Agreement sets out the rules and responsibilities when multiple parties share common spaces or equipment in a property. You'll often see these in Singapore's strata-titled buildings, business parks, and mixed-use developments where tenants need to coordinate the use of lobbies, loading bays, or shared amenities.

Under Singapore's Building Maintenance and Strata Management Act, these agreements spell out key details like maintenance costs, scheduling, access rights, and dispute resolution procedures. They help prevent conflicts and ensure fair usage while protecting each party's interests, especially when dealing with valuable shared resources like central cooling systems, security services, or parking facilities.

Get a Shared Facilities Agreement in place before multiple parties start using common spaces or equipment in Singapore properties. This is crucial when setting up operations in business parks, shopping centers, or mixed-use developments where tenants share amenities like loading bays, parking areas, or central air-conditioning systems.

The agreement becomes essential when coordinating with multiple stakeholders, especially in Buildings and Construction Authority (BCA) regulated properties. Having clear terms from the start prevents disputes over maintenance costs, usage schedules, and access rights. It's particularly important when sharing high-value facilities or when operational disruptions could significantly impact business operations.

• Basic Facility Sharing: Commonly used in commercial buildings for shared lobbies, elevators, and parking spaces. Focuses on day-to-day operations and cost allocation.
• Equipment-Specific Agreements: Used when sharing specialized equipment like cooling systems or IT infrastructure. Includes detailed technical specifications and maintenance protocols.
• Multi-Party Complex: Designed for large developments with multiple stakeholders sharing various facilities. Contains comprehensive governance structures and voting mechanisms.
• Service-Based Sharing: Covers shared services like security, cleaning, or reception. Emphasizes service levels and performance standards.
• Temporary Sharing: For short-term facility sharing during renovations or interim arrangements. Features flexible terms and clear exit provisions.

• Property Owners/Landlords: Initiate and oversee these agreements, particularly in commercial buildings or mixed-use developments under Singapore's strata laws.
• Corporate Tenants: Sign and comply with facility sharing terms, often represented by their facility managers or operations teams.
• Management Corporations (MCSTs): Enforce and administer shared facility arrangements in strata-titled properties.
• Legal Counsel: Draft and review agreements to ensure compliance with Building Maintenance and Strata Management Act.
• Facility Managers: Handle day-to-day implementation, maintenance scheduling, and cost allocation among parties.

• Facility Details: List all shared spaces, equipment, and amenities, including their specifications, operating hours, and access requirements.
• Party Information: Gather full legal names, registration numbers, and authorized representatives of all participating entities.
• Cost Structure: Calculate maintenance fees, utility charges, and how costs will be allocated among users.
• Usage Rules: Define scheduling systems, booking procedures, and any usage restrictions aligned with BCA guidelines.
• Maintenance Plan: Outline responsibility for repairs, regular upkeep, and emergency procedures.
• Compliance Check: Review Building Maintenance and Strata Management Act requirements for your property type.

• Party Identification: Full legal names, registration numbers, and authorized signatories of all facility users.
• Facility Description: Detailed inventory of shared spaces, equipment, and amenities with technical specifications.
• Usage Terms: Access rights, scheduling protocols, and operational guidelines aligned with BCA standards.
• Cost Allocation: Clear breakdown of maintenance fees, utility charges, and payment terms.
• Maintenance Terms: Responsibilities for repairs, regular upkeep, and emergency procedures.
• Dispute Resolution: Singapore-compliant mediation and arbitration procedures.
• Termination Clauses: Exit conditions, notice periods, and handover requirements.

A Shared Facilities Agreement differs significantly from a Facilities Management Agreement in several key aspects. While both deal with property management, their scope and purpose are distinct under Singapore law.

• Primary Focus: Shared Facilities Agreements govern the rights and responsibilities between multiple parties sharing specific spaces or equipment, while Facilities Management Agreements outline how a single provider maintains and operates an entire facility.
• Party Structure: Shared Facilities involves multiple equal stakeholders sharing costs and access, whereas Facilities Management creates a service provider-client relationship.
• Cost Allocation: Shared Facilities splits expenses among users based on usage or fixed ratios, while Facilities Management typically involves set service fees paid to the management company.
• Operational Control: Shared Facilities emphasizes mutual decision-making among users, but Facilities Management delegates operational control to the management company under Building and Construction Authority guidelines.