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A Certificate of Service proves that you've properly delivered legal documents to other parties in a court case or legal proceeding in Singapore. It's a formal record showing exactly when and how you sent important paperwork - like court submissions, notices, or affidavits - to everyone involved.

Under Singapore's Rules of Court, you must file this certificate with the court to confirm proper service of your documents. It includes key details like delivery dates, methods used (email, mail, or hand delivery), and recipient information. Getting this right matters because improper service can delay your case or even lead to documents being rejected by the court.

You need a Certificate of Service any time you submit legal documents to Singapore's courts and serve them to other parties in your case. This includes filing court applications, serving notices of appeal, or delivering affidavits to opposing counsel. It's especially important when dealing with time-sensitive matters like injunctions or urgent applications.

File your Certificate of Service promptly after serving documents - typically within 24 hours for electronic service or 2 working days for other methods. This protects you from claims of improper service and keeps your case moving forward. For international service, specific rules apply under Order 11 of the Rules of Court.

• Standard Electronic Service Certificate: Used for documents served through eLitigation or email, confirming timestamp and delivery status
• Personal Service Certificate: Documents physically handed to individuals, requiring details of the process server and recipient
• International Service Certificate: For overseas parties, including specific requirements under the Hague Convention
• Registered Post Certificate: Confirms service by mail, including tracking numbers and delivery receipts
• Substituted Service Certificate: Used when alternative service methods are court-approved, detailing the specific method authorized

• Legal Practitioners: Lawyers and law firm staff who prepare and file Certificates of Service when submitting court documents
• Court Officers: Registry staff who process and verify these certificates as part of court filings
• Process Servers: Professional agents who handle physical document delivery and complete service certificates
• Corporate Legal Teams: In-house counsel managing litigation who must ensure proper service documentation
• Self-represented Litigants: Individuals handling their own cases must file these certificates when serving documents

• Document Details: List the exact titles and dates of all documents being served
• Recipient Information: Gather full names, addresses, and contact details of all parties receiving documents
• Service Method: Record how documents were delivered (eLitigation, email, personal service, registered post)
• Timing Records: Note exact date and time of service, including time zone for electronic delivery
• Proof Collection: Keep supporting evidence like tracking numbers, delivery receipts, or acknowledgments
• Format Compliance: Use Singapore Courts' approved template structure for your certificate

• Case Reference: Full case number, court division, and parties' names as registered
• Document Description: Specific identification of all documents served, including total page count
• Service Details: Date, time, method of service, and recipient's particulars
• Server Declaration: Name and role of person effecting service, with declaration of truth
• Compliance Statement: Confirmation that service complies with Rules of Court requirements
• Supporting Exhibits: Attachments proving service (screenshots, tracking info, acknowledgments)

A Certificate of Service is often confused with a Service Agreement, but they serve fundamentally different purposes in Singapore's legal framework. While both relate to services, their functions and contexts are distinct.

• Purpose and Usage: A Certificate of Service proves legal document delivery in court proceedings, while a Service Agreement outlines the terms and conditions between service providers and clients
• Timing of Creation: Certificates of Service are created after delivering court documents, whereas Service Agreements are drafted before any services begin
• Legal Context: Certificates primarily serve procedural court requirements, while Service Agreements establish contractual obligations and rights
• Content Focus: Certificates document specific delivery details and methods, while Agreements cover scope, payment terms, and service obligations