A Termination Letter For Harassment is a crucial document used when ending employment relationships due to harassment violations in the Philippines. It must comply with strict requirements under Philippine labor laws, including the Labor Code, Anti-Sexual Harassment Act, and Safe Spaces Act. The document is used when an employee has been found, after proper investigation and due process, to have committed harassment warranting termination. It should include specific details of the violation(s), reference to applicable laws and company policies, documentation of the investigation process, and clear statement of termination. The letter serves as both official notification and legal protection for the employer, demonstrating that termination procedures followed Philippine legal requirements.
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1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name, position, and department
2. Subject Line: Clear indication that this is a Notice of Termination for Harassment
3. Statement of Legal Basis: Reference to relevant provisions of the Labor Code, Anti-Sexual Harassment Act, and company policies that were violated
4. Description of Incident(s): Detailed account of the harassment incident(s) with specific dates, times, and nature of the offense
5. Investigation Findings: Summary of the investigation process and findings that support the termination decision
6. Prior Warnings/Actions: Documentation of any previous warnings, counseling sessions, or disciplinary actions related to the behavior
7. Termination Decision: Clear statement of employment termination, effective date, and basis for the decision
8. Final Instructions: Instructions regarding last day, return of company property, final pay, and clearance procedures
1. Witness Statements Reference: Include when witness testimonies were crucial to the investigation and decision
2. Rehabilitation Attempts: Include when the company made previous attempts to correct the behavior through counseling or training
3. Security Measures: Include when specific security arrangements are needed for the employee's exit
4. Non-Disclosure Requirements: Include when there are confidentiality concerns or sensitive information involved
5. Appeal Process: Include when company policy provides for an appeal mechanism
1. Investigation Report Summary: Detailed summary of the investigation process, findings, and conclusions
2. Evidence Log: List of all evidence collected and considered in making the termination decision
3. Prior Warning Documents: Copies of any previous warning letters or disciplinary action reports
4. Final Settlement Calculation: Breakdown of final pay, benefits, and any deductions
5. Company Property Checklist: List of company property to be returned before final clearance
Relevant legal definitions
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Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Government and Public Sector
Hospitality and Tourism
Construction
Telecommunications
Business Process Outsourcing
Transportation and Logistics
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Employee Relations
Risk Management
Ethics and Conduct
Corporate Affairs
Administrative Services
Relevant Roles
Human Resources Manager
Legal Counsel
Compliance Officer
Department Manager
HR Director
Employee Relations Manager
Chief Human Resources Officer
Labor Relations Officer
HR Business Partner
Chief Legal Officer
Risk Management Officer
Ethics Officer
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