A Student Termination Letter is a crucial document used by educational institutions in the Philippines when formally ending a student's enrollment or academic relationship with the school. This document is typically issued after documented violations of school policies, academic failures, or other serious infractions that warrant termination. It must comply with Philippine education regulations, including DepEd Orders and CHED Memorandums, as well as the institution's own policies and procedures. The letter serves multiple purposes: it officially documents the termination decision, provides the basis for the action, outlines the student's rights and appeal procedures, and creates a legal record of the institution's decision-making process. It's essential for protecting both the institution's interests and the student's rights under Philippine law.
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1. Letterhead and Date: Official school letterhead with complete contact information and current date
2. Student Information Block: Complete student details including full name, student ID, program/grade level, and section/class
3. Subject Line: Clear indication that this is a termination notice
4. Salutation: Formal greeting to the student and/or parents/guardians
5. Notice of Termination: Clear statement of the termination decision
6. Grounds for Termination: Specific reasons for termination with reference to relevant school policies or regulations
7. Prior Communications: Reference to previous warnings, meetings, or communications regarding the issue
8. Effective Date: Clear statement of when the termination takes effect
9. Appeal Rights: Information about the student's right to appeal and the process
10. Next Steps: Instructions regarding return of school property, transcript requests, and final clearance
11. Closing: Formal closing with full signature block of authorized school official
1. Financial Information: Include when there are tuition refund implications or outstanding financial obligations
2. Transfer Credentials: Include when the student is eligible for transfer credentials or honorable dismissal
3. Rehabilitation Program: Include when the school offers a possibility of future readmission subject to certain conditions
4. Parent/Guardian Acknowledgment: Include when dealing with minors or when school policy requires parental notification
5. Counseling Services: Include when the school offers transition counseling or support services
1. Record of Violations: Detailed list of infractions or academic failures leading to termination
2. Copy of Relevant Policies: Excerpts from student handbook or school policies referenced in termination
3. Clearance Form: Document listing all departments from which the student needs to secure clearance
4. Appeal Form: Standard form for filing an appeal against the termination decision
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Technical and Vocational Education
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International Education
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Academic Affairs
Student Services
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Administration
Compliance
Student Records
Registrar Office
Student Discipline
Quality Assurance
School Operations
Relevant Roles
School Principal
University President
Dean
Registrar
Department Head
Academic Director
Student Affairs Officer
Legal Counsel
Compliance Officer
Education Administrator
School Director
Academic Coordinator
Discipline Officer
Administrative Head
Student Services Manager
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