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The Reason For Termination Letter is a crucial document in Philippine employment law that formally communicates and documents the termination of employment. It must be drafted in strict compliance with the Labor Code of the Philippines and DOLE regulations, which require employers to establish both just cause and observe procedural due process in termination cases. This document should be used when an employer has completed all necessary steps of the termination process, including investigation, hearing, and decision-making, and is ready to formally communicate the termination decision. The letter must include specific grounds for termination, evidence supporting the decision, confirmation of due process procedures followed, effective date of termination, and final settlement details. Given the strict requirements of Philippine labor law regarding wrongful termination, this document serves as crucial evidence of compliance with legal requirements and helps protect against potential wrongful termination claims.

1. Letter Header: Company letterhead, date, and complete contact information of both employer and employee

2. Subject Line: Clear indication that this is a termination notice

3. Opening Statement: Reference to previous communications, investigations, or hearings related to the termination cause

4. Statement of Cause: Clear articulation of the specific grounds for termination, citing relevant provisions of the Labor Code or company policies

5. Evidence Summary: Brief summary of the facts, incidents, or circumstances that led to the termination decision

6. Due Process Confirmation: Documentation of the due process steps taken (notice, hearing opportunity, decision)

7. Effective Date: Clear statement of the last day of employment

8. Final Pay Information: Details about final salary, benefits, certificates, and clearance procedures

9. Closing: Professional closing statement, including contact information for questions