The Proof Of Employment Termination is a crucial document required under Philippine employment law that formally documents the conclusion of an employment relationship. It serves multiple purposes: providing official documentation for the employee's employment history, confirming the fulfillment of all legal and contractual obligations, and protecting both employer and employee interests. This document is mandated by the Department of Labor and Employment (DOLE) and must be issued when any form of employment termination occurs, whether through resignation, retirement, end of contract, or other circumstances. The document must comply with specific requirements under Philippine labor laws, including the Labor Code of the Philippines and various DOLE Department Orders, and typically contains detailed information about the employment period, position held, reason for termination, and settlement of final benefits.
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1. Letter Header: Company letterhead with complete business details including registered address, contact information, and tax identification number
2. Date and Reference Number: Current date and internal reference number for the termination document
3. Employee Information: Complete details of the employee including full name, position, employee ID, and department
4. Employment Period: Precise dates of employment from start to termination
5. Termination Details: Clear statement of termination, including effective date and nature of separation (resignation, end of contract, retirement, etc.)
6. Reason for Termination: Official reason for employment termination, ensuring compliance with Philippine labor laws
7. Final Pay Information: Statement confirming settlement of final pay, including all statutory benefits
8. Certification Statement: Formal certification of employment and statement of good standing (if applicable)
9. Authorization: Signature block for authorized company representative with name, position, and company seal
1. Performance Summary: Brief description of employee's performance and achievements, included when providing a positive reference
2. Clearance Confirmation: Confirmation that employee has completed all clearance requirements, included when internal process requires it
3. Non-compete/Confidentiality Reminder: Reminder of ongoing obligations, included if original employment contract contained such provisions
4. Rehire Eligibility: Statement of eligibility for future employment, included when company policy requires it
5. Benefits Continuation: Information about post-employment benefits or insurance coverage, included for eligible employees
6. Project Handover Status: Confirmation of completed project handovers, included for project-based roles
1. Certificate of Employment: Detailed employment certificate including position history and responsibilities
2. Final Pay Computation: Breakdown of final salary, benefits, and other monetary considerations
3. Clearance Form: Completed clearance form showing all departmental approvals
4. Service Record: Complete employment history including positions held and salary adjustments
5. Benefits Statement: Statement of benefits received and those due upon termination
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Construction
Business Process Outsourcing
Hospitality
Telecommunications
Mining
Agriculture
Transportation
Real Estate
Professional Services
Relevant Teams
Human Resources
Legal
Compliance
Administration
Corporate Secretariat
Employee Relations
Compensation and Benefits
Operations
Risk Management
Relevant Roles
HR Director
HR Manager
HR Business Partner
Legal Counsel
Compliance Officer
Department Manager
Line Manager
HR Administrator
HR Operations Manager
Employee Relations Manager
Compensation and Benefits Manager
HR Generalist
Legal Manager
Company Secretary
Administrative Officer
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