An Exit Letter To Company is a crucial document in Philippine employment relations that formalizes an employee's decision to terminate their employment. This document is required under Philippine Labor Code and common business practice, serving as official notification of resignation. It should be submitted with adequate notice (typically 30 days) and include essential information such as the last working day, current position, and basic transition plans. The Exit Letter helps protect both employer and employee interests by documenting the voluntary nature of the separation and establishing clear timelines for the employment conclusion. It's particularly important in the Philippine context where formal documentation is required for final pay processing, clearance procedures, and employment records.
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1. Header Information: Complete contact information of both the employee and the company, including date, addresses, and proper recipient (immediate supervisor/HR head)
2. Formal Notice of Resignation: Clear statement declaring the intention to resign from the current position
3. Effective Date: Specification of the last working day, ensuring compliance with required notice periods (typically 30 days in the Philippines)
4. Current Role Information: Statement of current position and department
5. Basic Transition Information: Brief mention of willingness to ensure smooth handover of responsibilities
1. Reason for Resignation: Optional brief explanation of resignation reason, included when maintaining professional relationships or when the reason is relevant (e.g., retirement, career growth)
2. Expression of Gratitude: Optional section thanking the company for opportunities and experiences, included to maintain positive relationships
3. Detailed Transition Plan: Optional section outlining specific handover plans, included when managing complex responsibilities or long-term projects
4. Future Contact Information: Optional section providing future contact details, included when maintaining professional network is desired
5. Request for Certificate of Employment: Optional section requesting necessary employment documentation, included when these haven't been discussed separately
1. Handover Checklist: Optional attachment listing key responsibilities, ongoing projects, and important contacts for smooth transition
2. Company Property List: Optional attachment itemizing company assets to be returned, including equipment, access cards, and documents
3. Exit Clearance Requirements: Optional attachment listing required clearance items from different departments (IT, Finance, HR, etc.)
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Telecommunications
Business Process Outsourcing
Real Estate
Hospitality
Mining and Natural Resources
Agriculture
Transportation and Logistics
Relevant Teams
Human Resources
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Legal
Administration
Production
Quality Assurance
Business Development
Supply Chain
Project Management
Relevant Roles
Chief Executive Officer
Department Manager
Software Developer
Administrative Assistant
Sales Representative
Financial Analyst
Human Resources Officer
Project Manager
Marketing Coordinator
Operations Supervisor
Research Analyst
Customer Service Representative
Business Development Manager
Technical Support Specialist
Account Executive
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