The Ending Lease Letter is a crucial legal document used in the Philippine real estate context to formally communicate the termination of a lease agreement. This document is essential when either a landlord or tenant wishes to end a lease, whether at its natural conclusion or through early termination if permitted by the original agreement. The letter must comply with the Civil Code of the Philippines and the Rent Control Act, particularly regarding notice periods and termination procedures. It should include specific details such as the property address, lease reference information, termination date, and requirements for property handover. The document is particularly important in the Philippine context as it provides legal protection for both parties and helps ensure a smooth transition of property possession while adhering to local legal requirements and customs.
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1. Sender's Details: Full name and address of the party sending the letter (either landlord or tenant)
2. Date: Current date when the letter is written
3. Recipient's Details: Full name and address of the receiving party
4. Subject Line: Clear indication that this is a lease termination notice
5. Lease Reference: Details of the current lease including property address, original lease date, and any relevant reference numbers
6. Termination Statement: Clear statement of intention to terminate the lease and the effective date
7. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and applicable laws
8. Closing and Signature: Professional closing, signature line, and actual signature
1. Property Inspection Request: Used when requesting a joint inspection of the property before vacation
2. Security Deposit Return: Include when addressing the return of security deposit and providing forwarding address
3. Outstanding Payments: Used when there are any remaining rent payments or utilities to be settled
4. Property Condition Statement: Include when specifying the condition the property will be returned in
5. Keys Return Process: Used to specify arrangements for returning keys and access devices
6. Forwarding Address: Include when the departing party needs to provide their new address
1. Copy of Original Lease Agreement: Attached for reference to verify terms and conditions
2. Property Inventory List: If applicable, a list of any fixtures, fittings, or furniture that were part of the lease
3. Utility Bills Settlement Proof: If required, copies of final utility bills or settlement confirmations
4. Photo Documentation: If relevant, photos showing the current condition of the property
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Legal
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Asset Management
Administrative Services
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Property Manager
Real Estate Manager
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Legal Counsel
Lease Administrator
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Property Administrator
Asset Manager
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Tenant Relations Manager
Building Manager
Real Estate Consultant
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Leasing Coordinator
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