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The Employee Not Showing Up For Work Letter is a crucial human resource management tool used in the Philippine employment context when dealing with unauthorized employee absences. This document is typically issued when an employee has failed to report to work without proper notification or authorization, violating company attendance policies. It serves multiple purposes: formally documenting the occurrence, warning the employee about their conduct, and initiating or continuing the disciplinary process in accordance with Philippine Labor Code requirements. The letter must be carefully crafted to include specific dates, instances of absence, reference to company policies, and clear expectations for future conduct, while ensuring compliance with local labor laws regarding due process and employee rights. This documentation is essential for protecting both employer and employee interests and may be required as evidence in case of eventual termination proceedings or labor disputes.

1. Letter Header: Company letterhead, date, reference number, and formal addressing to the employee

2. Subject Line: Clear indication that this is regarding unauthorized absence/failure to report for work

3. Attendance Record Statement: Specific dates and details of unauthorized absences or failure to report for work

4. Policy Reference: Citation of relevant company policies and Labor Code provisions regarding attendance

5. Impact Statement: Description of how the absence affects operations and team performance

6. Required Action: Clear statement of what the employee needs to do (e.g., return to work, provide explanation)

7. Consequences: Statement of potential disciplinary actions if the behavior continues

8. Response Requirement: Deadline and method for employee to respond to the letter

9. Closing: Formal closing, signature block for HR manager or appropriate authority