The Early Termination Of Rental Agreement Letter By Tenant is a crucial document used in the Philippine real estate sector when a tenant needs to end their lease agreement before the originally agreed-upon end date. This document must comply with Philippine legislation, particularly the Rent Control Act of 2020 and relevant provisions of the Civil Code of the Philippines. It serves as official documentation of the tenant's intent to vacate, typically requiring submission within the notice period specified in the original lease agreement. The letter should include specific details such as the property address, intended vacation date, reason for early termination, and requests regarding the security deposit. This document is essential for both residential and commercial tenancies and helps protect both parties' legal rights while facilitating a smooth transition process.
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1. Sender's Information: Complete name and current address of the tenant
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord's/Property Manager's complete name and address
4. Subject Line: Clear indication that this is a notice of early lease termination
5. Formal Notice Statement: Clear statement of intent to terminate the lease early, including the current property address and intended vacation date
6. Reason for Early Termination: Brief explanation of the circumstances necessitating early termination
7. Reference to Lease Agreement: Mention of the original lease agreement date and any relevant early termination clauses
8. Vacation and Handover Details: Proposed date and process for property inspection and key handover
9. Security Deposit: Request for return of security deposit and preferred method of return
10. Closing Statement: Professional closing with commitment to fulfill all remaining obligations
11. Signature Block: Formal signature section with tenant's full name and contact information
1. Forwarding Address: Include when tenant has confirmed new address for future correspondence and security deposit return
2. Utility Transfer Notice: Include when utilities are in tenant's name and need to be transferred or discontinued
3. Maintenance Status: Include when there are specific maintenance issues or repairs that need to be addressed before moving out
4. Payment Status: Include when there are specific details about remaining rent payments or payment arrangements that need to be clarified
5. Special Circumstances: Include when termination is due to special circumstances protected by law (e.g., domestic violence, military deployment, uninhabitable conditions)
1. Move-out Checklist: Detailed list of cleaning and maintenance requirements for property handover
2. Photographic Documentation: Current dated photos of property condition (if relevant)
3. Original Lease Agreement Copy: Copy of the relevant sections of the original lease agreement referring to early termination
4. Supporting Documentation: Any relevant documents supporting the reason for early termination (if applicable)
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