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The Acknowledgement of Order Letter is a crucial business document used to formally confirm the receipt and acceptance of a customer's purchase order. This document is essential in Philippine business practice and is governed by various laws including the Civil Code of the Philippines and the Code of Commerce. It serves multiple purposes: confirming order details, establishing delivery expectations, documenting payment terms, and providing a reference point for both parties. The document should be issued promptly after receiving a purchase order and typically includes order specifications, pricing, delivery details, and payment terms. In the Philippine context, this document can be transmitted electronically under the Electronic Commerce Act of 2000 and must comply with local documentation requirements. It's particularly important for maintaining clear communication channels between businesses and creating a paper trail for accounting and legal purposes.

1. Letter Header: Company letterhead, date, reference number, and recipient's complete contact details

2. Subject Line: Clear indication that this is an order acknowledgment with reference to the original purchase order number

3. Opening Acknowledgment: Formal confirmation of receiving the purchase order with its date and reference number

4. Order Details: Summary of key order information including products/services, quantities, prices, and total amount

5. Delivery Information: Confirmed delivery date, shipping method, and delivery address

6. Payment Terms: Confirmation of the agreed payment terms and method

7. Closing Statement: Expression of appreciation and contact information for any queries

8. Signature Block: Name, title, and signature of the authorized representative