The Salary Adjustment Letter To Employee is an essential document in Dutch employment relationships, used whenever there's a modification to an employee's compensation. This could be due to annual reviews, performance-based increases, promotions, or market adjustments. The document must comply with Dutch employment law, including the Dutch Civil Code (Burgerlijk Wetboek), relevant collective labor agreements (CAOs), and privacy regulations (GDPR/AVG). It serves multiple purposes: legally documenting the salary change, providing clarity to the employee, ensuring proper payroll administration, and maintaining compliance with tax authorities. The letter should be precise in its terms while maintaining a professional and clear tone, as it becomes part of the employee's permanent employment record.
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1. Employee Details: Full name, employee ID, current position, and department of the employee
2. Current Compensation: Statement of current salary and any relevant allowances or benefits
3. Adjustment Details: Clear statement of the new salary amount and percentage or absolute change
4. Effective Date: Specific date from which the new salary will take effect
5. Reason for Adjustment: Brief explanation of the basis for the salary change (e.g., annual review, performance, market adjustment)
6. Confirmation Statement: Statement that all other terms and conditions of employment remain unchanged
7. Acknowledgment: Space for employee signature and date to acknowledge receipt and acceptance
1. Performance Commentary: Include when the adjustment is performance-based, summarizing key achievements or reasons for the merit increase
2. Position Change: Include when the salary adjustment is connected to a promotion or role change
3. Benefits Update: Include when the salary change affects other benefits or compensation components
4. Confidentiality Statement: Include when there's a need to remind the employee about salary confidentiality policies
5. Prorated Calculations: Include when the adjustment takes effect mid-period and requires explanation of prorated amounts
1. Salary Calculation Sheet: Detailed breakdown of the new salary calculation, including any prorated amounts
2. Updated Benefits Summary: Overview of any benefits that change with the new salary level
3. Performance Evaluation Summary: If the adjustment is performance-based, attach relevant performance review documentation
Relevant legal definitions
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Technology
Financial Services
Manufacturing
Healthcare
Retail
Professional Services
Education
Construction
Hospitality
Telecommunications
Media
Energy
Transportation
Real Estate
Non-Profit
Relevant Teams
Human Resources
Legal
Finance
Payroll
Compensation and Benefits
People Operations
Employee Relations
Management
Relevant Roles
Human Resources Director
HR Manager
Compensation and Benefits Manager
HR Business Partner
Payroll Manager
HR Administrator
Legal Counsel
Finance Director
Department Manager
Line Manager
Team Leader
Operations Manager
General Manager
Managing Director
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