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A Payment Confirmation Letter is a crucial business document used to formally acknowledge the receipt of payment under Dutch law. This document is typically issued when a significant payment has been received and formal confirmation is required for record-keeping, accounting, or legal purposes. The letter serves multiple purposes: it provides the payer with proof of payment, helps maintain accurate financial records, and can be used as evidence in case of future payment disputes. Under Dutch financial regulations, particularly the Financial Supervision Act and relevant EU directives, such documentation must include specific details about the transaction and comply with formal requirements for financial communications. The Payment Confirmation Letter should be drafted in alignment with Dutch Civil Code provisions regarding payment obligations and documentary evidence, while also considering requirements for electronic communications if delivered digitally.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Full name and address of the recipient, including any relevant reference numbers

3. Payment Details: Specific information about the payment received, including amount, currency, date of receipt, and payment method

4. Invoice Reference: Reference to the original invoice or debt being settled

5. Confirmation Statement: Clear statement confirming receipt of payment and whether this represents full or partial settlement

6. Closing: Professional closing, including signature block with name and position of the authorized signatory