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The Direct Deposit Letter is a crucial document in the modern employment relationship, particularly in the Netherlands where electronic payment of wages is the standard practice. This document is typically prepared at the start of employment or when an employee wishes to change their payment arrangements. The letter complies with Dutch banking regulations, privacy laws (GDPR/AVG), and employment legislation, ensuring secure and efficient processing of wage payments. It contains essential information such as bank account details, authorization statements, and payment specifications. The Direct Deposit Letter serves multiple purposes: it provides formal authorization for electronic payments, creates a clear record of payment arrangements, and helps ensure compliance with Dutch financial regulations and employment law requirements.

1. Employee Information: Full legal name, employee ID, and contact details of the employee

2. Employer Information: Company name, registration number, and address

3. Bank Account Details: IBAN number, bank name, and account holder name

4. Authorization Statement: Clear statement authorizing the employer to deposit payments directly into the specified account

5. Payment Details: Specification of what types of payments are to be deposited (salary, expenses, benefits, etc.)

6. Effective Date: When the direct deposit arrangement should commence

7. Signature Block: Space for employee signature, date, and any witness requirements