The Application Withdrawal Letter serves as a professional means for candidates to formally withdraw from a job application process in the Netherlands. This document is typically used when an applicant decides to discontinue their candidacy, whether due to accepting another position, personal circumstances, or other reasons. The letter must comply with Dutch employment practices and privacy laws, particularly the GDPR (AVG in Netherlands). It provides clear documentation of the withdrawal request, helps maintain professional relationships, and ensures proper handling of personal data. The document is particularly important in the Dutch context where formal business communications are highly valued and proper documentation of recruitment processes is expected.
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1. Header Information: Includes sender's contact details, recipient's contact details, date, and reference number (if applicable)
2. Subject Line: Clear indication that this is regarding withdrawal of application, including any relevant job reference number
3. Salutation: Professional greeting to the appropriate recipient (hiring manager/HR representative)
4. Position Reference: Clear identification of the position applied for and when the application was submitted
5. Withdrawal Statement: Clear and unambiguous statement of application withdrawal
6. Appreciation Note: Expression of gratitude for consideration and time
7. Closing: Professional closing, signature, and typed name
1. Reason for Withdrawal: Brief, professional explanation for withdrawal - include only if appropriate and beneficial to mention
2. Interview Reference: If interviews have taken place, acknowledge and thank for the interviews specifically
3. Future Contact: Request to keep application on file or maintain contact for future opportunities - include if interested in future opportunities
4. Feedback Request: Request for application process feedback - include only if appropriate and genuinely seeking feedback
5. Privacy Request: Request for personal data handling/deletion in accordance with GDPR - include if specific data privacy concerns exist
1. Original Application Reference: Copy or reference number of the original application - attach if needed for large organizations or formal processes
2. Data Privacy Form: Standard form for requesting personal data handling/deletion - attach if organization requires formal data privacy procedures
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