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An Affidavit of Loss is a sworn legal statement that helps you formally declare the loss, theft, or destruction of an important document or item in the Netherlands. When you lose something valuable like share certificates, property titles, or official identification, this affidavit creates an official record of what happened and protects you from potential misuse of the lost items.

Dutch law requires this document to be signed in front of a notary (notaris) who verifies your identity and the truthfulness of your statement. Banks, government offices, and businesses commonly accept these affidavits when you need to request replacements for lost documents or prove you're no longer in possession of valuable items. Making false statements in an affidavit is considered perjury under Dutch criminal law.

You need an Affidavit of Loss when important documents or items go missing in the Netherlands, especially if you must prove the loss to banks, government agencies, or businesses. Common situations include lost passports, bank cards, share certificates, property deeds, or valuable company documents that require immediate replacement.

File this affidavit as soon as you discover the loss - Dutch institutions often require it before issuing replacements or removing your liability for lost items. For example, banks typically need this document to cancel lost credit cards or close compromised accounts. Companies also use it to document missing corporate seals, contracts, or official records for their legal protection.

• Simple Property Loss: Used for personal items, documents, or consumer goods. Must detail the item's description, last known location, and circumstances of loss.
• Corporate Document Loss: More detailed version for business-related losses, including company seals, certificates, or contracts. Requires additional corporate verification.
• Financial Instrument Loss: Specifically for lost securities, bonds, or banking documents. Includes extra security provisions and indemnification clauses.
• Academic Credential Loss: Common in Dutch universities for lost diplomas or transcripts. Features educational institution-specific requirements.
• Transport Document Loss: Used for missing vehicle registration, licenses, or transport permits. Includes vehicle-specific details and ownership verification.

• Individual Citizens: File Affidavits of Loss for personal documents, IDs, or valuable items they've misplaced or had stolen.
• Corporate Officers: Submit these affidavits when company documents, seals, or certificates are lost or compromised.
• Notaries (Notarissen): Verify identities, witness signatures, and authenticate these affidavits to make them legally valid.
• Banks and Financial Institutions: Accept and process these affidavits for lost financial instruments or banking documents.
• Government Agencies: Use these affidavits as official proof of loss when issuing replacement documents or updating records.

• Item Details: Gather precise descriptions of lost items, including serial numbers, dates of issue, and unique identifying features.
• Loss Circumstances: Document when, where, and how the loss occurred, including any police reports or witness statements.
• Identity Documents: Prepare valid Dutch ID and any supporting ownership documentation.
• Timeline Records: Note all attempts to locate the item and any related communications.
• Notary Appointment: Schedule a meeting with a Dutch notary (notaris) for official verification and signing.
• Replacement Process: Research specific requirements from the issuing institution for replacement documents.

• Declaration Header: Full legal name, address, and identification details of the declarant under Dutch law.
• Item Description: Detailed specification of lost item(s), including unique identifiers and date of acquisition.
• Loss Statement: Clear narrative of how, when, and where the loss occurred.
• Search Declaration: Statement confirming reasonable efforts made to locate the item.
• Indemnification Clause: Promise to protect issuing authority from future claims related to lost item.
• Authentication Block: Notary's signature, seal, and official declaration in compliance with Dutch notarial law.
• Legal Consequences: Acknowledgment of perjury penalties under Dutch criminal code.

An Affidavit of Loss differs significantly from an Affidavit in several important ways, though both are sworn statements used in Dutch legal proceedings. While an Affidavit of Loss specifically deals with documenting lost items or documents, a general Affidavit can cover any factual declaration under oath.

• Purpose and Scope: Affidavit of Loss focuses solely on declaring lost items and requesting replacements, while general Affidavits serve broader purposes in legal proceedings.
• Required Content: Affidavit of Loss must include specific details about the lost item and circumstances, whereas general Affidavits can contain any factual statements relevant to legal matters.
• Legal Applications: Affidavit of Loss is primarily used for administrative purposes with banks and government agencies, while general Affidavits are commonly used in court proceedings and legal disputes.
• Processing Requirements: Affidavit of Loss often requires additional documentation like police reports or proof of ownership, while general Affidavits typically stand alone.