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Salary Confirmation Letter Template for Nigeria

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Key Requirements PROMPT example:

Salary Confirmation Letter

"I need a Salary Confirmation Letter for a senior software engineer who is being promoted to technical lead, with a salary increase from ₦15,000,000 to ₦22,000,000 per annum, effective March 1, 2025, including standard Nigerian statutory deductions and a special technical allowance."

Document background
The Salary Confirmation Letter is a crucial employment document used in Nigerian business practice to formally document and communicate an employee's compensation package. It serves multiple purposes: confirming the agreed-upon salary terms, documenting statutory deductions required under Nigerian law, and outlining additional benefits and allowances. This document is typically issued upon initial employment, following salary adjustments, or when required for third-party verification (such as visa applications or loan requests). The letter must comply with Nigerian employment legislation, including the Labour Act, National Minimum Wage Act, and various statutory contribution requirements. It forms part of the employee's official employment records and can be used as a reference document for both internal and external purposes.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee details

2. Salutation: Formal greeting addressing the employee by name

3. Opening Statement: Clear statement confirming the purpose of the letter and employment status

4. Basic Salary Details: Confirmation of the basic salary amount, payment frequency, and effective date

5. Statutory Deductions: List of mandatory deductions including PAYE tax, pension contributions, and other statutory requirements under Nigerian law

6. Benefits and Allowances: Details of additional benefits such as housing allowance, transport allowance, and other standard benefits

7. Payment Information: Bank account details and payment schedule

8. Closing Statement: Standard closing text including any action required from the employee

9. Signature Block: Space for authorized signatory, title, and company stamp

Optional Sections

1. Promotion Details: Include when the salary confirmation is linked to a promotion or role change

2. Performance-Based Increments: Include when the salary includes performance-based components or future increments

3. Special Allowances: Include when confirming non-standard allowances or special benefits

4. Retroactive Adjustments: Include when the salary confirmation includes backdated adjustments

5. Confidentiality Statement: Include when there's a need to emphasize the confidential nature of salary information

6. Acknowledgment Section: Include when formal acknowledgment from the employee is required

Suggested Schedules

1. Breakdown of Allowances: Detailed breakdown of all allowances and their calculations

2. Benefits Summary: Comprehensive list of all benefits and their monetary values

3. Statutory Deductions Schedule: Detailed breakdown of all statutory deductions and their calculations

4. Grade/Level Information: If applicable, details of the employee's grade/level and associated salary band

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















Clauses















Relevant Industries

Banking & Finance

Manufacturing

Oil & Gas

Technology

Telecommunications

Healthcare

Education

Retail

Construction

Professional Services

Mining

Agriculture

Transportation & Logistics

Real Estate

Media & Entertainment

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Finance

Legal

Compliance

Payroll

Employee Relations

Operations

Relevant Roles

Human Resources Manager

HR Director

Compensation & Benefits Manager

HR Business Partner

Finance Manager

Payroll Manager

HR Administrator

Legal Counsel

Compliance Officer

Employee Relations Manager

HR Operations Manager

Chief Human Resources Officer

Personnel Manager

HR Coordinator

HR Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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