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Preliminary Notice Of Claim

Preliminary Notice Of Claim Template for Nigeria

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Key Requirements PROMPT example:

Preliminary Notice Of Claim

"I need to draft a Preliminary Notice of Claim for a delayed cement delivery that has impacted our construction project timeline by 45 days, with potential cost implications of NGN 15 million; the notice needs to be submitted by March 15, 2025."

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Document background
The Preliminary Notice of Claim is a crucial document in Nigerian contract administration, particularly in construction and engineering projects. It serves as the first formal step in the claims process, required by most contracts and standard forms. The document must be submitted within the timeframes specified in the contract to preserve the claiming party's rights. It should contain sufficient detail to enable the receiving party to investigate the claim's basis while maintaining the claiming party's position for future detailed submission. The notice typically includes identification of the contract, description of events giving rise to the claim, reference to relevant contract clauses, and preliminary assessment of time and cost impacts. Under Nigerian law, failure to submit a proper Preliminary Notice of Claim may prejudice the claiming party's rights to compensation or time extensions.
Suggested Sections

1. Recipient Details: Full name and address of the party to whom the notice is being sent

2. Contract Information: Details of the relevant contract including reference number, date, and project name

3. Claim Notification Statement: Clear statement that this document serves as a preliminary notice of claim under the contract

4. Basis of Claim: Reference to relevant contract clauses or legal provisions under which the claim is made

5. Description of Events: Chronological narrative of events giving rise to the claim

6. Nature of Claim: Brief description of the type of claim (e.g., delay, additional costs, variation)

7. Estimated Impact: Preliminary assessment of time and/or cost implications

8. Mitigation Measures: Description of steps taken or proposed to minimize impact

9. Supporting Documentation Reference: List of key documents supporting the claim

Optional Sections

1. Without Prejudice Statement: Statement preserving legal rights - used when sensitive negotiations are ongoing

2. Extension of Time Details: Specific section for time-related claims requiring detailed timeline analysis

3. Quantum Details: Detailed breakdown of costs - used when claim value can be reasonably estimated at this stage

4. Contract Program Impact: Analysis of impact on project schedule - used for complex delay-related claims

Suggested Schedules

1. Schedule A - Chronology of Events: Detailed timeline of relevant events with dates and references

2. Schedule B - Correspondence Log: List of relevant correspondence and notifications

3. Schedule C - Supporting Documents: Copies of key documents referenced in the notice

4. Schedule D - Preliminary Cost Breakdown: Initial assessment of costs (if applicable)

5. Schedule E - Contract Documents: Relevant excerpts from contract documents

6. Schedule F - Progress Records: Site records, photos, or progress reports supporting the claim

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



























Clauses

















Relevant Industries

Construction

Engineering

Infrastructure

Oil and Gas

Energy

Mining

Real Estate Development

Transportation

Public Works

Manufacturing

Telecommunications

Relevant Teams

Legal

Commercial

Contracts Administration

Project Management

Construction

Claims

Project Controls

Risk Management

Operations

Finance

Relevant Roles

Project Manager

Contract Manager

Claims Manager

Commercial Manager

Construction Manager

Project Director

Legal Counsel

Quantity Surveyor

Cost Controller

Planning Engineer

Site Manager

Risk Manager

Commercial Director

Project Control Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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