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The Letter of Termination of Membership is a crucial document used in Nigerian organizational governance to formally end membership relationships. It is particularly relevant when an organization needs to terminate a member's status due to various reasons such as violations of bylaws, non-payment of dues, voluntary withdrawal, or other circumstances specified in the organization's governing documents. This document must comply with Nigerian legal requirements, particularly the Companies and Allied Matters Act (CAMA) 2020, and should be drafted with consideration of constitutional rights regarding freedom of association. The letter serves multiple purposes: it officially documents the termination, outlines any remaining obligations, protects the organization's interests, and ensures clear communication of the termination terms. Organizations should maintain proper records of such letters as they may be required for legal or administrative purposes.

1. Letterhead and Date: Organization's official letterhead and current date of the letter

2. Recipient Details: Member's full name, membership number (if applicable), and complete address

3. Subject Line: Clear indication that this is a membership termination notice

4. Formal Salutation: Appropriate greeting addressing the member

5. Opening Statement: Direct statement declaring the termination of membership

6. Termination Details: Specific details including effective date of termination and reference to relevant membership agreement or bylaws

7. Reason for Termination: Clear statement of the grounds for termination, if applicable

8. Outstanding Obligations: Statement regarding any pending dues, fees, or obligations

9. Return of Property: Instructions regarding return of membership materials, ID cards, or other organization property

10. Closing Statement: Professional closing with any additional instructions or future contact information

11. Signature Block: Official signature, name, and title of authorized representative