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Framework Agreement In Procurement

Framework Agreement In Procurement Template for Nigeria

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Key Requirements PROMPT example:

Framework Agreement In Procurement

"I need a Framework Agreement in Procurement for IT services and hardware supply, allowing multiple suppliers to compete through mini-competitions, with a framework duration of 4 years starting January 2025, to be used by the Nigerian Federal Ministry of Communications and Digital Economy."

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Document background
The Framework Agreement In Procurement is a strategic procurement instrument used in Nigerian public sector contracting to establish long-term relationships with suppliers. It is particularly valuable when a contracting authority expects to have recurring needs for goods, works, or services but is uncertain about the exact quantities or timing. This document type complies with the Nigerian Public Procurement Act 2007 and related regulations, providing a compliant structure for subsequent call-off contracts. The agreement typically covers pricing mechanisms, quality standards, call-off procedures, and performance requirements, while allowing flexibility in actual purchasing. It's designed to reduce procurement time and costs, ensure consistency in terms and conditions, and maintain competitive tension among suppliers where multiple suppliers are appointed.
Suggested Sections

1. Parties: Identification of the contracting authority and the supplier(s), including their legal status and addresses

2. Background: Context of the framework agreement, including its purpose and the procurement process followed

3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement

4. Structure of the Framework Agreement: Explanation of how the framework operates, including its relationship with call-off contracts

5. Duration of Framework: Term of the framework agreement, including start date, end date, and any extension options

6. Scope of Framework: Details of goods/services covered, geographical scope, and any exclusions

7. Call-off Procedure: Process for awarding call-off contracts under the framework

8. Pricing and Payment: Pricing mechanism, payment terms, and price adjustment provisions

9. Performance Standards: Required quality standards, KPIs, and performance monitoring

10. Obligations of the Supplier: Key responsibilities and commitments of the supplier(s)

11. Obligations of the Contracting Authority: Key responsibilities and commitments of the contracting authority

12. Contract Management: Procedures for managing the framework agreement and call-off contracts

13. Liability and Insurance: Allocation of risks, liability caps, and insurance requirements

14. Confidentiality and Data Protection: Provisions for handling confidential information and personal data

15. Termination: Grounds and procedures for termination of the framework or call-off contracts

16. Dispute Resolution: Procedures for resolving disputes between parties

17. Governing Law and Jurisdiction: Specification of Nigerian law as governing law and jurisdiction

Optional Sections

1. Multi-Supplier Provisions: Required when multiple suppliers are appointed to the framework, including ranking and mini-competition procedures

2. Value Added Services: Used when suppliers offer additional services beyond core requirements

3. Technology and Systems Integration: Needed when the framework involves IT systems or technology integration

4. Environmental Requirements: Include when specific environmental standards or sustainability requirements apply

5. Local Content Requirements: Required when Nigerian local content requirements apply to the procurement

6. Security Requirements: Include for procurements involving sensitive information or security considerations

7. Training and Knowledge Transfer: Used when supplier must provide training or knowledge transfer to authority staff

8. Transition and Exit: Important for complex frameworks requiring detailed exit arrangements

Suggested Schedules

1. Schedule 1 - Specification: Detailed technical specifications of goods/services covered by the framework

2. Schedule 2 - Pricing Schedule: Detailed pricing information, including any volume discounts or price adjustment mechanisms

3. Schedule 3 - Call-off Terms and Conditions: Standard terms and conditions for individual call-off contracts

4. Schedule 4 - Call-off Forms and Procedures: Template forms and detailed procedures for making call-offs

5. Schedule 5 - Performance Monitoring: Detailed KPIs, monitoring procedures, and reporting requirements

6. Schedule 6 - Supplier Staff: Key personnel requirements and any staff vetting procedures

7. Schedule 7 - Processing of Personal Data: Details of any personal data processing under the framework

8. Appendix A - Awarded Lots: Details of specific lots awarded to each supplier (for multi-lot frameworks)

9. Appendix B - Contact Details: Contact information for key personnel on both sides

10. Appendix C - Service Levels: Detailed service level requirements and measurement criteria

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




























































Clauses




















































Relevant Industries

Public Administration

Healthcare

Education

Infrastructure

Construction

Information Technology

Energy

Transportation

Defense

Agriculture

Telecommunications

Manufacturing

Professional Services

Utilities

Mining and Natural Resources

Relevant Teams

Procurement

Legal

Commercial

Supply Chain

Finance

Operations

Compliance

Risk Management

Business Development

Government Relations

Contract Management

Bid Management

Technical Operations

Project Management

Relevant Roles

Procurement Director

Chief Procurement Officer

Contracts Manager

Procurement Officer

Legal Counsel

Commercial Director

Supply Chain Manager

Bid Manager

Category Manager

Public Sector Account Manager

Compliance Officer

Risk Manager

Financial Controller

Project Manager

Operations Director

Technical Director

Chief Financial Officer

Government Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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