The Change Of Position Letter To Employee is a crucial document in Nigerian employment practice that formalizes changes to an employee's role or position within an organization. It is typically used when an employee is being promoted, transferred, or reassigned to a different role, whether laterally or vertically within the organization's hierarchy. The document must comply with Nigerian labour laws, particularly the Labour Act and relevant employment regulations. It serves multiple purposes: documenting the change in position, outlining new responsibilities, specifying any modifications to compensation or benefits, and protecting both employer and employee interests. The letter becomes an addendum to the original employment contract and should be retained in the employee's personnel file for future reference. It's essential to draft this document with clarity and precision to prevent any future disputes regarding the terms of the position change.
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1. Letter Header: Company letterhead, date, reference number, and employee's full contact details
2. Subject Line: Clear indication that this is a Change of Position Letter
3. Opening Paragraph: Reference to previous discussions and confirmation of the position change decision
4. New Position Details: Title of new position, department, and effective date of the change
5. Reporting Relationship: New reporting structure and immediate supervisor details
6. Key Responsibilities: Brief overview of main duties and responsibilities in the new role
7. Compensation Changes: New salary, benefits, and any other remuneration adjustments
8. Continuation Statement: Confirmation that other terms and conditions of employment remain unchanged
9. Acceptance: Space for employee acknowledgment and acceptance of the new position
10. Closing: Professional closing, signature block for authorized company representative
1. Probation Period: Include if the new position requires a probationary period
2. Location Change: Include if the new position involves a different work location
3. Working Hours: Include if the new position involves different working hours or patterns
4. International Assignment Terms: Include for positions involving international assignments
5. Training Requirements: Include if the new position requires specific training or certifications
6. Performance Expectations: Include specific KPIs or performance metrics for the new role
7. Handover Process: Include if there are specific requirements for transitioning from the current role
1. New Job Description: Detailed description of the new role, responsibilities, and requirements
2. Benefits Schedule: Detailed breakdown of the new compensation package and benefits
3. Organizational Chart: Updated organization chart showing the new position within the company structure
4. Required Qualifications: List of certifications or qualifications needed for the new position
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Oil and Gas
Telecommunications
Healthcare
Education
Retail
Construction
Professional Services
Mining
Agriculture
Transportation and Logistics
Media and Entertainment
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Talent Management
Compensation and Benefits
Operations
Administration
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
HR Business Partner
Talent Management Manager
Compensation and Benefits Manager
Employee Relations Manager
HR Operations Manager
HR Administrator
Legal Manager
Compliance Officer
Department Head
Line Manager
Senior Manager
Operations Manager
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