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A Facilities Management Agreement sets out how a service provider will handle the day-to-day operations of a building or property. In Nigeria, these contracts typically cover essential services like security, cleaning, maintenance, and utilities management - following standards set by the Nigerian Facility Management Association.

The agreement details payment terms, performance metrics, and each party's responsibilities. It protects both property owners and service providers by clearly outlining service levels, emergency procedures, and compliance with local regulations. Many Nigerian businesses use these agreements to ensure their facilities meet safety standards while controlling operational costs.

Consider implementing a Facilities Management Agreement when taking over a commercial property, office complex, or industrial facility in Nigeria. This becomes especially important when managing multiple vendors, coordinating various building services, or operating facilities that require specialized maintenance and security protocols.

The agreement proves invaluable during property expansion, when transitioning between service providers, or after acquiring new buildings. Nigerian businesses often need these agreements to meet regulatory requirements from the Lagos State Safety Commission and similar bodies, particularly for high-traffic commercial spaces or buildings with complex mechanical systems.

• Single Service FM Agreements: Cover one specific service like security or cleaning - ideal for smaller properties or focused needs
• Integrated FM Agreements: Bundle multiple services under one contract, common in large office complexes and shopping malls across Nigeria
• Performance-Based Agreements: Link payment to specific metrics and service levels, popular in corporate environments
• Technical FM Agreements: Focus on specialized maintenance of complex systems like HVAC or elevators
• Build-Operate-Transfer FM Agreements: Used for new developments where the FM provider helps establish operational systems

• Property Owners: Companies or individuals who need professional management of their commercial buildings, shopping malls, or office complexes
• Facility Management Companies: Professional service providers who execute the day-to-day operations and maintenance tasks
• Legal Teams: In-house counsel or external lawyers who draft and review the agreements to ensure compliance with Nigerian law
• Building Tenants: Businesses or individuals who rely on the services outlined in the agreement
• Regulatory Bodies: Government agencies that oversee facility standards and safety compliance in Nigeria

• Property Details: Document the building specifications, systems, and areas requiring management
• Service Scope: List all required services, maintenance schedules, and performance standards
• Budget Planning: Calculate service costs, utility expenses, and emergency maintenance funds
• Compliance Requirements: Check current Nigerian facility management regulations and safety standards
• Vendor Assessment: Gather potential service providers' credentials, licenses, and track records
• Performance Metrics: Define measurable service level agreements and reporting requirements
• Risk Management: Outline insurance requirements, liability limits, and emergency protocols

• Parties' Information: Full legal names, addresses, and registration details of both facility owner and service provider
• Service Description: Detailed scope of facilities management services and performance standards
• Duration and Renewal: Contract term, extension options, and notice periods for renewal
• Payment Terms: Fee structure, payment schedule, and conditions for price adjustments
• Performance Metrics: Specific KPIs, reporting requirements, and quality standards
• Liability Clauses: Insurance requirements, indemnification terms, and risk allocation
• Termination Rights: Conditions for contract termination and handover procedures
• Dispute Resolution: Nigerian jurisdiction choice and arbitration procedures

A Facilities Management Agreement differs significantly from a Property Management Agreement in several key aspects, though both deal with real estate operations in Nigeria. While facilities management focuses on the physical maintenance and operation of buildings, property management encompasses broader responsibilities including tenant relations and financial oversight.

• Scope of Services: Facilities agreements concentrate on technical maintenance, cleaning, security, and building systems, while property management covers rent collection, tenant screening, and property marketing
• Technical Focus: FM agreements require detailed specifications for equipment maintenance and building systems, whereas property management emphasizes tenant relations and financial returns
• Service Provider Qualifications: FM providers need technical expertise and certifications, while property managers require real estate licenses and financial management skills
• Regulatory Compliance: FM agreements must address specific Nigerian safety and maintenance standards, while property management focuses on rental laws and tenant rights