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Audit Log Retention Policy

Audit Log Retention Policy Template for Malaysia

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Key Requirements PROMPT example:

Audit Log Retention Policy

"I need an Audit Log Retention Policy for a Malaysian financial services company that must comply with Bank Negara Malaysia requirements, with specific emphasis on cybersecurity audit trails and transaction logs retention for a minimum of 7 years."

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Document background
The Audit Log Retention Policy serves as a critical governance document designed to ensure organizational compliance with Malaysian legal requirements and industry best practices for maintaining electronic records and audit trails. This policy becomes necessary when organizations need to establish standardized procedures for generating, storing, and managing audit logs across their systems and applications. It outlines specific retention periods, security measures, and handling procedures in accordance with Malaysian legislation, including the Personal Data Protection Act 2010, Electronic Commerce Act 2006, and Digital Signature Act 1997. The policy is particularly important for organizations handling sensitive data, conducting electronic transactions, or operating in regulated industries within Malaysia.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability within the organization

2. Definitions: Detailed definitions of technical terms, types of audit logs, and key concepts used throughout the policy

3. Legal Framework and Compliance: Overview of relevant Malaysian laws and regulations that govern audit log retention

4. Audit Log Generation Requirements: Specifies what events must be logged and the required content of audit logs

5. Retention Periods: Defines mandatory retention periods for different types of audit logs based on legal requirements and business needs

6. Storage and Security Requirements: Specifies how audit logs must be stored, secured, and protected from tampering

7. Access Control and Authentication: Details who can access audit logs and under what circumstances

8. Log Review and Monitoring: Establishes requirements for regular review and monitoring of audit logs

9. Backup and Recovery: Specifies requirements for backing up audit logs and recovery procedures

10. Disposal and Destruction: Defines procedures for secure disposal of audit logs after retention period expires

11. Roles and Responsibilities: Defines key roles and their responsibilities in managing audit logs

12. Non-Compliance and Violations: Outlines consequences of policy violations and non-compliance

13. Policy Review and Updates: Specifies frequency and process for reviewing and updating the policy

Optional Sections

1. Industry-Specific Requirements: Additional requirements for specific industries (e.g., financial services, healthcare)

2. Cloud Services Configuration: Specific requirements for cloud-based audit logging, when applicable

3. International Data Transfer: Requirements for organizations operating across borders or transferring logs internationally

4. Incident Response Integration: Integration with incident response procedures, if not covered in a separate policy

5. Audit Log Encryption: Detailed encryption requirements if beyond standard security measures

6. Third-Party Access Management: Procedures for granting and monitoring third-party access to audit logs

7. Business Continuity Considerations: Special provisions for audit log management during business continuity events

Suggested Schedules

1. Schedule A: Retention Period Matrix: Detailed matrix of retention periods for different types of audit logs

2. Schedule B: Technical Requirements: Technical specifications for audit log format, content, and storage

3. Schedule C: Access Control Matrix: Detailed matrix of roles and their access levels to different types of audit logs

4. Schedule D: Log Review Checklist: Standard checklist for periodic log review procedures

5. Appendix 1: Audit Log Templates: Standard templates for different types of audit logs

6. Appendix 2: Compliance Checklist: Checklist for ensuring compliance with relevant Malaysian regulations

7. Appendix 3: Incident Response Integration: Procedures for using audit logs in incident response

8. Appendix 4: Disposal Certificate Template: Template for documenting proper disposal of audit logs

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions








































Clauses






























Relevant Industries

Financial Services

Healthcare

Technology

Telecommunications

Government and Public Sector

Education

Manufacturing

Retail

Professional Services

Energy and Utilities

Transportation and Logistics

E-commerce

Relevant Teams

Information Technology

Information Security

Compliance

Legal

Internal Audit

Risk Management

Data Protection

Operations

Infrastructure

Security Operations

Records Management

Governance

Relevant Roles

Chief Information Security Officer

IT Director

Compliance Manager

Data Protection Officer

Information Security Manager

Systems Administrator

Network Administrator

Database Administrator

Security Analyst

Risk Manager

Legal Counsel

Audit Manager

IT Operations Manager

Privacy Officer

Records Manager

Chief Technology Officer

Chief Compliance Officer

IT Security Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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