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A Relieving Letter is an official document that Malaysian employers provide when an employee leaves their job. It confirms the person worked at the company, states their last day of employment, and verifies they've completed all exit requirements like returning company property and settling any dues.

Malaysian companies often require this letter during job applications, as it proves the candidate left their previous role properly. Though not legally mandatory under the Employment Act 1955, many organizations treat it as a standard practice for professional transitions. The letter helps both employers and employees maintain clear records and smooth handovers.

Get a Relieving Letter from your employer when leaving your job in Malaysia, especially if you're moving to a new company. Most Malaysian employers ask to see this letter during hiring to verify you ended your previous employment properly and have no pending obligations.

Request the letter during your notice period so it's ready by your last day. You'll need it when applying for new positions, updating employment records, or proving work experience for visa applications. Having this letter readily available helps avoid delays in starting new jobs and maintains your professional credibility in Malaysia's corporate environment.

• Basic Relief Letter: Contains just employment dates and role confirmation - common in small businesses
• Comprehensive Relief Letter: Includes performance details, reason for exit, and project handover status - preferred by large corporations
• Industry-Specific Letter: Tailored for sectors like banking or manufacturing, with relevant compliance certifications and clearances
• International Format: Enhanced version with additional details for overseas employment, especially within ASEAN countries
• Digital Relief Letter: Electronic version with digital signatures, becoming more common in Malaysian tech companies

• HR Managers: Draft and issue the Relieving Letter, ensuring it meets company policies and Malaysian employment standards
• Department Heads: Verify project handovers and clearances before the letter is issued
• Exiting Employees: Request and receive the letter as proof of proper employment completion
• Future Employers: Review letters during hiring to confirm candidates' employment history and professional conduct
• Company Directors: Sign off on letters for senior staff exits, especially in regulated industries like banking or healthcare

• Employee Details: Gather full name, employee ID, designation, and department information
• Employment Dates: Confirm exact joining and last working dates from HR records
• Clearance Status: Check completion of handover tasks, return of company property, and settlement of dues
• Exit Formalities: Verify all exit interviews and department clearances are complete
• Company Format: Use your organization's approved template or our platform's legally-sound document generator
• Verification: Have HR and the department head review the draft before final signing

• Company Letterhead: Official company name, registration number, and complete business address
• Employee Identity: Full name matching IC/passport, position held, and employee identification number
• Employment Period: Precise start and end dates of employment relationship
• Clearance Statement: Confirmation that all company assets are returned and dues settled
• Conduct Declaration: Statement about professional conduct during employment period
• Authorization: Dated signatures from HR manager and authorized company representative
• Contact Details: Company contact information for verification purposes

A Relieving Letter differs significantly from an Experience Letter, though both relate to employment documentation in Malaysia. While they may seem similar at first glance, they serve distinct purposes in the professional world.

• Timing and Purpose: A Relieving Letter is issued specifically at employment termination to confirm proper exit, while an Experience Letter can be issued anytime to detail work history and skills
• Content Focus: Relieving Letters primarily verify employment completion and clearance of dues, whereas Experience Letters elaborate on roles, responsibilities, and achievements
• Legal Weight: Relieving Letters serve as proof of proper employment conclusion, making them crucial for new job transitions. Experience Letters are more focused on career development and skill verification
• Usage Context: New employers typically require Relieving Letters for hiring compliance, while Experience Letters are more commonly used for career advancement and professional networking