¶¶Òõ¶ÌÊÓƵ

All Countries
Corporate Governance
Minutes Of Annual General Meeting Of Listed Company

Minutes Of Annual General Meeting Of Listed Company Template for India

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Minutes Of Annual General Meeting Of Listed Company

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Minutes Of Annual General Meeting Of Listed Company

"I need Minutes of Annual General Meeting of Listed Company for our technology company's hybrid AGM scheduled for March 15, 2025, which will include standard agenda items plus voting on a new ESOP scheme and must comply with virtual meeting requirements under Indian law."

Celebrated by
Collaborations with
Investors
Document background
Minutes Of Annual General Meeting Of Listed Company is a mandatory corporate document required under Indian law that serves as the official record of the annual meeting of shareholders. This document must be prepared in accordance with Section 118 of the Companies Act, 2013, SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and Secretarial Standard-2 on General Meetings. It captures crucial corporate decisions, including financial statement adoption, dividend declarations, director appointments, and other significant matters discussed during the AGM. The minutes must be prepared within 30 days of the meeting and maintained permanently as part of the company's statutory records. This document is essential for regulatory compliance, corporate governance, and serves as legal evidence of the proceedings and decisions taken at the AGM.
Suggested Sections

1. Meeting Details: Day, date, venue, time of commencement and conclusion of the meeting

2. Attendance and Quorum: List of directors, company secretary, auditors, and number of members present

3. Chairman: Details of the Chairman presiding over the meeting

4. Notice and Reports: Confirmation of proper service of notice and statutory reports

5. Proxies: Number of proxies received and their validity

6. Register of Directors: Confirmation of statutory registers available for inspection

7. Financial Statements: Consideration and adoption of financial statements, including consolidated statements if applicable

8. Dividend Declaration: Discussion and declaration of dividend, if any

9. Director Appointments: Re-appointment of retiring directors and any new appointments

10. Auditor Appointment: Appointment/reappointment of statutory auditors and fixing their remuneration

11. Voting Process: Details of voting process including e-voting and poll results

12. Conclusion: Formal closure of the meeting with vote of thanks

Optional Sections

1. Special Business: Include when special resolutions are proposed

2. Corporate Social Responsibility: Include when CSR activities are discussed

3. Stock Option Schemes: Include when ESOP matters are on agenda

4. Related Party Transactions: Include when material related party transactions are discussed

5. Amendments to Articles: Include when constitutional documents are being modified

6. Subsidiary Reports: Include when discussing material subsidiaries

7. Question and Answer Session: Include when members raise substantial questions

8. Virtual Meeting Specifics: Include for meetings held through video conferencing

Suggested Schedules

1. Attendance Register: Detailed list of all attendees including directors, key managerial personnel, and members

2. Voting Results: Detailed breakdown of voting results for each resolution

3. Scrutinizer's Report: Report on e-voting and poll results from appointed scrutinizer

4. Member Questions: Details of significant questions raised by members and responses

5. Proxy Forms: Summary of valid proxies received

6. Chairman's Speech: Full text of Chairman's speech or presentation

7. Financial Highlights: Key financial metrics and performance indicators discussed

8. Statutory Auditor's Report: Complete auditor's report referred to in the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






















Clauses






















Relevant Industries

Financial Services

Technology

Manufacturing

Healthcare

Retail

Energy

Telecommunications

Real Estate

Consumer Goods

Infrastructure

Mining

Pharmaceuticals

Automotive

Agriculture

Media and Entertainment

Relevant Teams

Legal

Compliance

Corporate Secretarial

Board Affairs

Corporate Governance

Finance

Internal Audit

Corporate Communications

Investor Relations

Risk Management

Relevant Roles

Company Secretary

Corporate Lawyer

Compliance Officer

Board Secretary

Legal Counsel

Chief Financial Officer

Managing Director

Chief Executive Officer

Director of Corporate Affairs

Corporate Governance Officer

Legal Manager

Board Chairman

Independent Director

Audit Committee Member

Corporate Communications Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of Annual Meeting Of Shareholders

Official record of an Annual General Meeting proceedings under Indian company law, documenting key decisions and voting results.

find out more

Notice Agenda And Minutes Of Annual General Meeting

Statutory documentation under Indian law for conducting and recording Annual General Meetings, including notice, agenda, and minutes.

find out more

Minutes Of The Annual General Meeting Of Shareholders

Official record of an Annual General Meeting proceedings under Indian corporate law, documenting shareholder decisions and company resolutions.

find out more

Minutes Of Extraordinary General Meeting

Official minutes documenting an Extraordinary General Meeting proceedings under Indian company law, recording special business decisions and shareholder resolutions.

find out more

Minutes Of Annual General Meeting Of Listed Company

Official minutes of a listed company's Annual General Meeting in India, documenting key resolutions and proceedings as per Companies Act and SEBI requirements.

find out more

Annual Corporate Meeting Minutes

Official record of an Indian company's annual corporate meeting proceedings, complying with Companies Act 2013 requirements and Secretarial Standards.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.