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External Confirmation Audit

External Confirmation Audit Template for India

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Key Requirements PROMPT example:

External Confirmation Audit

"I need an External Confirmation Audit document for ABC Manufacturing Ltd's bank balances and facilities with State Bank of India as of March 31, 2025, including all loans, guarantees, and collateral arrangements."

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Document background
The External Confirmation Audit document is a fundamental tool in the Indian statutory audit process, designed to obtain independent verification of information from third parties. It is typically used during annual audits, special purpose audits, or when specific verification is required for material transactions or balances. The document must comply with Standard on Auditing (SA) 505, the Companies Act, 2013, and ICAI guidelines, making it a legally robust instrument for gathering audit evidence. External Confirmation Audit requests are particularly crucial when verifying significant account balances, understanding terms of agreements, or confirming the existence of arrangements with third parties. The document includes specific details about the information being confirmed, clear response instructions, and necessary authorizations, ensuring a standardized approach to obtaining third-party confirmations in the Indian audit context.
Suggested Sections

1. Letterhead and Date: Audit firm's official letterhead and date of the confirmation request

2. Addressee Details: Full name and address of the third party from whom confirmation is sought

3. Subject Line: Clear indication that this is an audit confirmation request

4. Introduction: Identifies the audit client, the purpose of the confirmation, and the auditor's authority

5. Scope of Confirmation: Specific period and nature of information being confirmed

6. Information to be Confirmed: Detailed listing of specific items, balances, or information requiring confirmation

7. Response Instructions: Clear guidelines on how to complete and return the confirmation

8. Confidentiality Statement: Statement regarding the confidential nature of the confirmation process

9. Authorization: Client's authorization for the third party to release information

10. Response Deadline: Specified timeframe for returning the confirmation

11. Contact Information: Auditor's contact details for queries or clarifications

Optional Sections

1. Alternative Confirmation Methods: Include when offering electronic or alternative confirmation options

2. Specific Declarations: Additional declarations required for specific types of confirmations (e.g., legal matters, contingent liabilities)

3. Language Translations: Include when confirmation is sent to parties in non-English speaking jurisdictions

4. Non-Response Procedures: Include when specific follow-up procedures need to be outlined

5. Disclaimer Statements: Additional disclaimers based on specific circumstances or jurisdictional requirements

Suggested Schedules

1. Schedule A - Detailed Listing: Itemized list of balances, transactions, or information requiring confirmation

2. Schedule B - Response Form: Structured form for the respondent to complete

3. Schedule C - Authorization Letter: Client's formal authorization letter

4. Appendix 1 - Terms and Definitions: Definitions of technical terms used in the confirmation request

5. Appendix 2 - Supporting Documents: Copies of relevant statements or documents requiring confirmation

6. Appendix 3 - Electronic Confirmation Instructions: Detailed instructions for electronic confirmation process if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































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Relevant Industries

Banking and Financial Services

Manufacturing

Information Technology

Retail

Healthcare

Real Estate

Professional Services

Telecommunications

Energy and Utilities

Construction

Automotive

Pharmaceuticals

Education

Logistics and Transportation

Non-profit Organizations

Relevant Teams

Audit

Finance

Accounts

Treasury

Legal

Compliance

Risk Management

Internal Control

Corporate Secretarial

Tax

Relevant Roles

Chartered Accountant

Audit Partner

Audit Manager

Senior Auditor

Audit Associate

Financial Controller

Chief Financial Officer

Accounts Manager

Company Secretary

Compliance Officer

Internal Audit Manager

Risk Manager

Treasury Manager

Account Receivable Manager

Account Payable Manager

Bank Relationship Manager

Legal Counsel

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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