¶¶Òõ¶ÌÊÓƵ

All Countries
Data Privacy
Employee Privacy Notice

Employee Privacy Notice Template for India

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Employee Privacy Notice

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Employee Privacy Notice

"I need an Employee Privacy Notice for our Mumbai-based fintech startup that processes employee biometric data and transfers data to our US office, compliant with the Digital Personal Data Protection Act 2023 and to be implemented by March 2025."

Celebrated by
Collaborations with
Investors
Document background
The Employee Privacy Notice is a mandatory document required under Indian data protection laws, particularly following the implementation of the Digital Personal Data Protection Act 2023. It must be provided to all employees at the time of joining and when significant changes occur in data processing practices. The notice serves multiple purposes: ensuring legal compliance, establishing transparency in data handling practices, informing employees of their privacy rights, and documenting the organization's commitment to data protection. It should be customized based on the organization's specific data processing activities, industry requirements, and whether international data transfers occur. The document typically requires review by legal and HR departments and must be updated periodically to reflect changes in law or organizational practices.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose

2. Scope and Applicability: Details of who the notice applies to and when it comes into effect

3. Definitions: Key terms used throughout the notice, including statutory definitions from Indian law

4. Types of Personal Data Collected: Comprehensive list of personal and sensitive personal data collected from employees

5. Purposes of Data Collection and Processing: Detailed explanation of why employee data is collected and how it is used

6. Legal Basis for Processing: Legal grounds under Indian law for collecting and processing employee data

7. Data Storage and Retention: Information about how data is stored, for how long, and when it will be deleted

8. Data Security Measures: Overview of technical and organizational measures to protect employee data

9. Employee Rights: Explanation of rights under Indian law regarding personal data

10. Data Sharing and Disclosure: Information about third parties with whom data may be shared

11. Grievance Officer and Complaints: Contact details and process for raising privacy-related concerns

12. Updates to the Privacy Notice: Process for updating the notice and notifying employees of changes

Optional Sections

1. International Data Transfers: Required if employee data is transferred outside India

2. Biometric Data Processing: Required if the organization collects biometric data for attendance or access control

3. Special Categories of Personal Data: Required if collecting data about health, religious beliefs, or other sensitive categories

4. CCTV and Workplace Monitoring: Required if workplace surveillance systems are in place

5. Remote Working Data Processing: Required if employees work remotely and additional data is collected through monitoring tools

6. Industry-Specific Requirements: Required for organizations in regulated industries like banking or healthcare

Suggested Schedules

1. Schedule 1 - Categories of Personal Data: Detailed list of all types of personal data collected, categorized by purpose

2. Schedule 2 - Data Retention Periods: Specific retention periods for different categories of employee data

3. Schedule 3 - Third Party Processors: List of authorized data processors and their roles

4. Schedule 4 - Security Procedures: Detailed information about data security measures and protocols

5. Schedule 5 - Privacy Request Forms: Standard forms for employees to exercise their privacy rights

6. Schedule 6 - Consent Forms: Standard consent forms for specific data processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions








































Clauses






























Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Education

Professional Services

Telecommunications

Energy

Transportation

Construction

Media and Entertainment

Hospitality

Real Estate

Agriculture

Pharmaceutical

Insurance

Mining

Aviation

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Information Technology

Information Security

Risk Management

Operations

Administration

Privacy Office

Internal Audit

Corporate Governance

Relevant Roles

Chief Executive Officer

Chief Privacy Officer

Data Protection Officer

Chief Human Resources Officer

HR Manager

Legal Counsel

Compliance Officer

IT Security Manager

Risk Manager

Operations Manager

Department Heads

Line Managers

HR Business Partner

Recruitment Manager

Employee Relations Manager

Privacy Manager

Information Security Officer

General Counsel

Company Secretary

Administrative Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Layered Privacy Notice

A multi-layered document outlining an organization's data processing practices and privacy policies, structured to comply with Indian data protection laws.

find out more

Data Privacy Notice

A legal document outlining personal data handling practices in compliance with Indian data protection laws, including the IT Act and DPDP Act 2023.

find out more

Data Protection Privacy Notice

An Indian law-compliant privacy notice outlining personal data handling practices and individual rights under the Digital Personal Data Protection Act 2023.

find out more

Online Privacy Notice

A legal document outlining an organization's data collection and privacy practices in compliance with Indian data protection laws.

find out more

Client Data Protection Policy

A policy document establishing data protection standards and compliance procedures for client data under Indian law.

find out more

Applicant Privacy Notice

An Indian law-compliant privacy notice for job applicants outlining the collection and processing of personal data during recruitment.

find out more

Data Privacy Notice And Consent Form

An Indian law-compliant document that provides privacy information to individuals and obtains their consent for personal data processing.

find out more

Cookie Notice Text

A mandatory privacy notice for Indian websites explaining cookie usage and data collection practices under Indian IT laws.

find out more

Client Privacy Policy

A legal document outlining an organization's data handling practices and privacy commitments in compliance with Indian data protection laws.

find out more

Employee Privacy Notice

An Indian law-compliant notice detailing how an organization collects, processes, and protects employee personal data under the Digital Personal Data Protection Act 2023.

find out more

Cookie Consent Policy

A privacy document compliant with Indian law that details website cookie usage, data collection practices, and user consent requirements.

find out more

Data Protection Notice

A privacy notice compliant with India's Digital Personal Data Protection Act 2023, detailing an organization's data handling practices and individual rights.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.