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Commercial Property Management Contract
"I need a Commercial Property Management Contract for a multi-tenant office building in Mumbai's business district, with specific provisions for green building maintenance and 24/7 security services, starting from March 2025."
1. Parties: Identification of the property owner and the property management company
2. Background: Context of the agreement and brief description of the property
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of property manager and duration of the agreement
5. Scope of Services: Detailed description of core property management services to be provided
6. Property Manager's Obligations: Specific duties and responsibilities of the property manager
7. Owner's Obligations: Responsibilities and obligations of the property owner
8. Financial Management: Rent collection, accounting, reporting, and financial management duties
9. Fees and Expenses: Management fees, reimbursable expenses, and payment terms
10. Insurance and Indemnity: Insurance requirements and indemnification provisions
11. Maintenance and Repairs: Procedures for property maintenance and repair work
12. Compliance: Obligations to comply with laws, regulations, and safety requirements
13. Reporting Requirements: Regular reports and documentation to be provided to the owner
14. Termination: Conditions and procedures for termination of the agreement
15. Dispute Resolution: Procedures for resolving disputes between parties
16. General Provisions: Standard contract clauses including notices, amendments, and governing law
1. Environmental Management: Specific provisions for environmental compliance and green building management, used for properties with specific environmental certifications or requirements
2. Security Services: Detailed security management provisions, included when security services are part of the scope
3. Marketing and Leasing: Provisions for marketing vacant spaces and managing lease processes, included when these services are required
4. Staff Management: Provisions regarding on-site staff management, included when the property requires dedicated staff
5. Capital Improvements: Procedures for managing major renovations or improvements, included for properties planning significant upgrades
6. Emergency Response: Specific procedures for emergency situations, included for high-risk or sensitive properties
7. Tenant Relations: Specific provisions for managing tenant relationships and complaints, included for multi-tenant properties
1. Schedule 1 - Property Details: Detailed description of the property including address, size, facilities, and current condition
2. Schedule 2 - Services Specification: Detailed breakdown of all services to be provided under the agreement
3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Schedule 4 - Key Performance Indicators: Performance metrics and standards for evaluating the property manager
5. Schedule 5 - Reporting Templates: Standard formats for various reports required under the agreement
6. Schedule 6 - Emergency Procedures: Detailed emergency response procedures and contact information
7. Schedule 7 - Maintenance Schedule: Planned maintenance schedule and procedures
8. Appendix A - Required Insurance: Detailed insurance requirements and coverage limits
9. Appendix B - Key Personnel: List of key personnel assigned to the property management team
Authors
Commercial Real Estate
Retail
Office Space Management
Industrial Properties
Hospitality
Healthcare Facilities
Shopping Malls
Business Parks
Warehousing
Mixed-use Developments
Educational Institutions
Legal
Real Estate
Operations
Facilities Management
Finance
Compliance
Property Services
Asset Management
Risk Management
Procurement
Building Services
Security
Property Manager
Facility Manager
Real Estate Director
Operations Manager
Asset Manager
Building Manager
Commercial Property Officer
Real Estate Portfolio Manager
Maintenance Supervisor
Legal Counsel
Finance Manager
Compliance Officer
Property Services Director
Real Estate Investment Manager
Leasing Manager
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