The Job Declaration Letter is a crucial employment document used in Ireland to formalize the employment relationship between an employer and employee. It is typically issued at the commencement of employment or when significant changes occur in employment terms. This document fulfills the legal requirement under Irish employment law, specifically the Terms of Employment (Information) Acts 1994-2014, which mandates that employees must receive written confirmation of their employment terms. While less detailed than a full employment contract, the Job Declaration Letter contains essential information about the position, including job title, duties, compensation, working hours, and other key terms. It serves as both a legal requirement and a practical tool for ensuring clarity and understanding between employers and employees regarding the fundamental aspects of their working relationship.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Employer Details: Full legal name and address of the employing organization
2. Employee Details: Full name and address of the employee
3. Position and Duties: Job title and brief description of main responsibilities
4. Start Date and Duration: Commencement date of employment and whether permanent or fixed-term
5. Work Location: Primary workplace location and any flexibility arrangements
6. Working Hours: Standard working hours, days of work, and break entitlements
7. Compensation: Salary, payment frequency, and method of payment
8. Leave Entitlements: Annual leave, public holidays, and other leave entitlements
9. Notice Period: Required notice period for termination by either party
10. Declaration Statement: Formal statement confirming the truth of the information provided
11. Signatures: Space for employer and employee signatures and date
1. Probationary Period: Include when the role has an initial probationary period
2. Benefits Package: Include when additional benefits are offered beyond statutory requirements
3. Collective Agreements: Include when employment terms are affected by collective agreements
4. Remote Working Arrangements: Include when the role involves regular remote working
5. Overtime Arrangements: Include when overtime is a regular feature of the role
6. Confidentiality Statement: Include when the role involves access to sensitive information
7. Reference to Company Policies: Include when specific company policies significantly affect the role
1. Schedule 1 - Job Description: Detailed description of role responsibilities and requirements
2. Schedule 2 - Benefits Summary: Detailed breakdown of any benefits package offered
3. Schedule 3 - Reporting Structure: Organization chart or reporting relationships relevant to the role
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Hospitality
Public Sector
Telecommunications
Media and Entertainment
Non-Profit
Transportation and Logistics
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Production
Administration
Quality Assurance
Corporate Communications
Procurement
Relevant Roles
Chief Executive Officer
Department Manager
HR Manager
Operations Director
Project Manager
Software Developer
Administrative Assistant
Sales Representative
Financial Analyst
Marketing Coordinator
Customer Service Representative
Research Scientist
Production Supervisor
Legal Counsel
Account Manager
Technical Support Specialist
Business Analyst
Operations Manager
Healthcare Professional
Education Professional
Find the exact document you need
Non Employment Self Declaration Form
An Irish legal document where contractors formally declare their self-employed status and compliance with relevant tax and employment laws.
Download
Good Declaration
A mandatory customs document for declaring goods to Irish customs authorities, complying with both Irish and EU customs regulations.
Download
Driving Licence Self Declaration Form
An Irish legal document for self-declaring medical fitness and other requirements for driving license applications and renewals, administered by the National Driver Licence Service.
Download
Driving Licence Declaration Form
An Irish legal document for declaring personal information and fitness to drive when applying for or renewing a driving licence, compliant with RSA requirements.
Download
Declaration For Entry Of Unaccompanied Articles
An Irish customs declaration document for goods entering the country without their owner, compliant with EU and Irish customs regulations.
Download
Declaration Form For Scholarship
An Irish legal document establishing the terms and conditions of a scholarship award between an educational institution and recipient, ensuring compliance with Irish education and data protection laws.
Download
Uniform Support Declaration
A standardized financial disclosure document used in Irish family law proceedings for maintenance and support cases, detailing income, expenses, assets, and liabilities.
Download
Living Will Declaration Form
An Irish legal document under the Assisted Decision-Making (Capacity) Act 2015 that allows individuals to specify advance healthcare preferences and appoint healthcare representatives.
Download
My Health Declaration
An Irish law-compliant health declaration document for recording and disclosing personal health information, structured according to Irish healthcare and data protection regulations.
Download
Statutory Declaration Of Identity
An Irish legal document where an individual formally declares their identity details under oath, witnessed by an authorized official under the Statutory Declarations Act 1938.
Download
Statutory Declaration Of Acknowledgement Of Parentage Form
An Irish legal document used to formally declare and acknowledge parentage of a child, sworn before a Commissioner for Oaths or Notary Public.
Download
Signed Declaration Of Applicant And The Parent Legal Guardian
An Irish law-compliant declaration document combining minor applicant statements with parent/guardian consent and declarations.
Download
Self Declaration Form For Vehicle Ownership Transfer
An Irish legal document for self-declaring vehicle ownership transfer between parties, compliant with Irish road traffic and registration regulations.
Download
Parents Declaration Form For Scholarship
An Irish legal document used by parents/guardians to declare information and eligibility for educational scholarships, ensuring compliance with Irish education laws.
Download
Income Declaration Form For Scholarship
An Irish legal document for declaring income and financial circumstances for scholarship eligibility assessment, compliant with Irish education and data protection laws.
Download
Age Declaration Form
An Irish legal document for formal age declaration and verification, compliant with local employment and data protection laws.
Download
Age Declaration Certificate
An Irish legal document for formal age declaration and verification, compliant with Irish law and suitable for various official purposes.
Download
Declaration Of Domicile
A formal legal declaration establishing Ireland as an individual's permanent domicile for tax and legal purposes under Irish law.
Download
Affidavit Declaration
A formal sworn statement made under Irish law, verified by an authorized official, serving as legal evidence in court proceedings and administrative matters.
Download
Sworn Declaration
An Irish law Sworn Declaration is a formal written statement of facts, witnessed by an authorized official, that carries legal weight and can be used as evidence in court or administrative proceedings.
Download
Statutory Declaration Form
An Irish legal document containing a formal sworn statement of facts, witnessed by an authorized official under the Statutory Declarations Act 1938.
Download
Self Declaration Form COVID 19
An Irish-compliant COVID-19 Self Declaration Form for collecting essential health and contact information from individuals entering organizational premises.
Download
Referee Declaration Form
An Irish-law governed declaration form for referees, establishing their qualifications, commitments, and legal obligations in accordance with Irish regulations.
Download
Digital Referee Declaration Form
An Irish-compliant digital declaration form for sports referees, incorporating legal requirements and professional standards under Irish law.
Download
Supplier Declaration Form
An Irish legal document for suppliers to declare compliance with regulatory requirements, business practices, and procurement standards under Irish and EU law.
Download
Self Declaration Form For Passport
An Irish legal document for passport applications where applicants formally declare their identity and citizenship status under Irish law.
Download
Police Declaration Form
An official form used in Ireland for making legally binding declarations to An Garda siochana for various verification and certification purposes.
Download
New Declaration Form
An Irish law-compliant Declaration Form for formal statements or affirmations, including witness authentication and legal acknowledgments.
Download
Medical Declaration Form
An Irish law-governed document for declaring medical information and health status, compliant with Irish healthcare regulations and data protection requirements.
Download
International Declaration Form
A legally binding declaration form under Irish law used for making official statements in international contexts, compliant with both Irish and EU regulations.
Download
Declaration Of Trust Form
An Irish law Declaration of Trust Form establishing a trust arrangement and defining the rights and obligations of trustees, settlors, and beneficiaries.
Download
Declaration Of Income Form
An Irish legal document for declaring comprehensive income details from all sources, compliant with Irish revenue requirements.
Download
Conflict Of Interest Declaration Form For Employees
An Irish law-compliant declaration form for employees to disclose any actual or potential conflicts of interest in accordance with Irish corporate governance requirements.
Download
Self Declaration Of Income
An Irish legal document where individuals formally declare their income from all sources for official purposes, compliant with Revenue requirements.
Download
Gap Declaration Letter
An Irish-law governed formal letter explaining employment history gaps and periods of unemployment, used in recruitment and employment processes.
Download
Land Tax Declaration
An Irish tax document for declaring property value and calculating Local Property Tax (LPT) liability under Irish Revenue requirements.
Download
Criminal Conviction Declaration
An Irish law-compliant declaration document for disclosing criminal conviction status, used for employment screening and regulatory compliance.
Download
Self Declaration Form For Name Change
An Irish legal document for formally declaring a change of name under Irish common law, including personal details and witnessed declarations.
Download
Residency Declaration
An Irish legal document declaring an individual's residency status for tax, immigration, or other official purposes under Irish law.
Download
Guarantor Declaration
An Irish law-governed declaration where a guarantor formally commits to fulfilling another party's obligations in case of default, including statutory requirements and legal acknowledgments.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)