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Gdpr Intercompany Agreement Template for Ireland

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Key Requirements PROMPT example:

GDPR Intercompany Agreements

"I need a GDPR Intercompany Agreement for our technology group with headquarters in Ireland and subsidiaries in France and Germany, focusing particularly on employee data transfers and cloud storage services, to be implemented by March 2025."

Document background
GDPR Intercompany Agreements are essential legal instruments for organizations operating through multiple entities that need to share personal data within their corporate structure. This document is specifically designed for implementation under Irish law, incorporating both EU GDPR requirements and Irish data protection regulations. It becomes necessary when group companies regularly transfer or process personal data of employees, customers, or other data subjects between different entities within the same corporate group. The agreement establishes clear protocols for data handling, defines responsibilities and liabilities, and ensures consistent data protection standards across the organization. It's particularly crucial for companies with Irish operations or those using Ireland as their EU base, as it must align with the Irish Data Protection Commission's requirements and guidelines.
Suggested Sections

1. Parties: Identification of the group companies entering into the agreement, including their registered addresses and company details

2. Background: Context of the agreement, explanation of the group structure and need for data sharing

3. Definitions: Detailed definitions of terms used throughout the agreement, including GDPR-specific terminology

4. Scope and Purpose: Define the scope of data transfers and processing activities covered by the agreement

5. Roles and Responsibilities: Clear designation of controllers, processors, and joint controllers within the group

6. Data Protection Principles: Commitment to GDPR principles including lawfulness, fairness, transparency, purpose limitation, data minimization

7. Legal Basis for Processing: Specification of legal grounds for data processing and transfers

8. Data Subject Rights: Procedures for handling data subject requests and ensuring rights are respected across the group

9. Security Measures: Technical and organizational measures required for data protection

10. Data Breach Notification: Procedures for reporting and handling personal data breaches

11. Audit and Compliance: Framework for ensuring ongoing compliance and conducting audits

12. Liability and Indemnification: Allocation of responsibility and liability between group companies

13. Term and Termination: Duration of the agreement and conditions for termination

14. Governing Law and Jurisdiction: Specification of Irish law as governing law and jurisdiction for disputes

Optional Sections

1. Special Categories of Personal Data: Additional provisions for handling sensitive personal data, required if such data is processed

2. International Transfers: Specific provisions for transfers outside the EU/EEA, needed if group includes non-EU entities

3. Joint Controller Arrangements: Detailed arrangements where multiple group entities jointly determine processing purposes

4. Sub-processing: Rules for engaging sub-processors, needed if external processors are used

5. Data Protection Impact Assessments: Procedures for conducting DPIAs, required for high-risk processing

6. Employee Data Processing: Specific provisions for handling employee data, needed if agreement covers HR data

7. Marketing Data: Specific provisions for marketing data sharing, needed if marketing activities are included

Suggested Schedules

1. Schedule 1 - Details of Processing Activities: Detailed description of processing activities, categories of data subjects and personal data

2. Schedule 2 - Technical and Organizational Security Measures: Specific security measures implemented by all parties

3. Schedule 3 - Approved Sub-processors: List of approved sub-processors and their processing activities

4. Schedule 4 - Transfer Mechanisms: Details of transfer mechanisms used for international transfers

5. Schedule 5 - Data Subject Request Procedures: Detailed procedures for handling data subject requests

6. Appendix A - Contact Points: List of key contacts and DPOs for each party

7. Appendix B - Standard Forms: Standard forms for data breach reporting, audit requests, and other regular communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions







































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Relevant Industries

Technology

Financial Services

Healthcare

Retail

Manufacturing

Professional Services

Telecommunications

Insurance

Banking

Pharmaceuticals

E-commerce

Education

Energy

Transportation

Media and Entertainment

Relevant Teams

Legal

Compliance

Data Protection

Information Security

IT

Risk Management

Privacy

Information Governance

Corporate Affairs

Regulatory Affairs

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Legal Counsel

Compliance Manager

Information Security Officer

Privacy Manager

Chief Information Security Officer

Risk Manager

IT Director

Chief Legal Officer

Chief Compliance Officer

Data Protection Specialist

Privacy Analyst

Information Governance Manager

Corporate Counsel

Head of Compliance

Head of Data Protection

General Counsel

Privacy Operations Manager

Group Data Protection Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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