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A Password Policy sets clear rules for creating and managing secure passwords across an organization. It helps companies comply with Indonesia's Electronic Information and Transactions Law (UU ITE) by defining requirements like minimum password length, special characters, and how often passwords must be changed.

Beyond meeting legal requirements, these policies protect sensitive data by preventing weak passwords and reducing security risks. They guide employees on safe password practices, including rules against sharing credentials or using the same password for multiple accounts. Many Indonesian businesses now require these policies as part of their cybersecurity framework and data protection measures.

Your organization needs a Password Policy when handling sensitive data, operating digital systems, or expanding your workforce. This becomes especially critical for Indonesian companies processing personal information under UU ITE regulations, or financial institutions following OJK cybersecurity guidelines.

Implement a Password Policy before security incidents occur - particularly when setting up new IT systems, onboarding employees, or responding to regulatory audits. Many Indonesian businesses create these policies during digital transformation projects, when adopting cloud services, or after experiencing unauthorized system access attempts. It's essential for organizations storing customer data or conducting online transactions.

• Basic Password Policy: Sets minimum requirements for password complexity, length, and expiration across all systems. Common in small Indonesian businesses and startups.
• Multi-tier Password Policy: Creates different security levels for various user roles, with stricter requirements for admin accounts and sensitive data access.
• Industry-specific Password Policy: Tailored to meet sector requirements, like OJK regulations for financial institutions or Ministry of Health guidelines for healthcare providers.
• System-specific Password Policy: Defines unique password rules for different platforms or applications within an organization.

• IT Managers and Security Teams: Create and maintain Password Policies, monitor compliance, and implement technical controls.
• HR Departments: Include policies in employee onboarding, handle training, and manage policy acknowledgments.
• Employees and Contractors: Follow password requirements, attend security training, and report security incidents.
• Compliance Officers: Ensure policies align with Indonesian data protection laws and industry regulations.
• External Auditors: Review Password Policies during security assessments and regulatory compliance checks.

• System Assessment: Review your IT infrastructure and identify all systems requiring password protection.
• Legal Requirements: Check UU ITE regulations and industry-specific guidelines from OJK or relevant ministries.
• User Categories: Map different user roles and their access levels to determine appropriate password requirements.
• Technical Capabilities: Confirm your systems can enforce planned password rules and restrictions.
• Training Plan: Develop materials to educate employees about new password requirements and security practices.
• Implementation Timeline: Create a rollout schedule including testing, communication, and enforcement phases.

• Policy Scope: Clear definition of systems, users, and data covered by the password requirements.
• Password Standards: Specific rules for length, complexity, special characters, and expiration periods.
• Access Controls: Procedures for password creation, storage, and reset processes.
• Security Measures: Requirements aligned with UU ITE Article 15 for protecting electronic systems.
• User Responsibilities: Clear obligations for maintaining password security and reporting breaches.
• Compliance Statement: Reference to relevant Indonesian cybersecurity regulations and data protection laws.
• Enforcement Procedures: Consequences and actions for policy violations.

While both documents focus on digital security, a Password Policy differs significantly from a Cybersecurity Policy. A Password Policy specifically addresses password creation, management, and security requirements, while a Cybersecurity Policy covers broader security measures across all digital assets and operations.

• Scope and Detail: Password Policies focus exclusively on authentication rules and password management, while Cybersecurity Policies encompass network security, incident response, data protection, and system access controls.
• Implementation Level: Password Policies typically operate as operational guidelines for daily use, while Cybersecurity Policies serve as high-level frameworks for organizational security strategy.
• Regulatory Context: Under Indonesian law, Password Policies fulfill specific UU ITE requirements for access controls, while Cybersecurity Policies address broader compliance obligations across multiple regulations.