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A Litigation Hold Notice directs employees and managers to preserve all records that might be relevant to an ongoing or expected legal case. When Indonesian companies face lawsuits or regulatory investigations, this formal notice helps prevent the deletion or alteration of important evidence like emails, documents, and digital files.

Under Indonesian civil procedure rules, organizations must protect potential evidence from being destroyed or changed. The notice typically identifies what types of records to keep, who needs to preserve them, and how long the hold stays in effect. Failing to issue or follow these notices can lead to serious legal consequences, including sanctions from Indonesian courts.

Issue a Litigation Hold Notice immediately when your organization faces a lawsuit or expects legal action in Indonesian courts. Common triggers include receiving formal complaints, discovering major contract disputes, or learning about potential regulatory investigations. The key is acting fast when litigation becomes likely—not waiting until after court proceedings begin.

Send the notice when employees report serious workplace incidents, when government agencies request information, or during internal investigations that might lead to legal issues. Indonesian companies operating in regulated sectors like banking, mining, or telecommunications need these notices during compliance audits or when dealing with administrative proceedings from regulatory bodies.

• Basic Hold Notice: Standard notice for preserving general business records and communications during routine legal matters
• Department-Specific Notice: Tailored notices targeting specific units like HR, Finance, or IT, with detailed preservation requirements for their unique data types
• Regulatory Investigation Hold: Specialized notices for Indonesian regulatory compliance matters, focusing on industry-specific documentation requirements
• Project-Based Hold: Customized notices for specific business projects or transactions under legal scrutiny
• Enterprise-Wide Notice: Comprehensive holds covering all company operations, typically used in major corporate litigation or governmental investigations

• Legal Department: Drafts and issues Litigation Hold Notices, monitors compliance, and updates preservation requirements as cases evolve
• IT Teams: Implements technical preservation measures, manages digital storage, and prevents automatic deletion of relevant data
• Department Managers: Ensures their teams understand and follow hold requirements, identifies relevant documents within their units
• Employees: Must preserve specified documents and data, report relevant information, and maintain confidentiality
• External Counsel: Advises on scope and requirements, helps coordinate with Indonesian courts and regulators

• Identify Scope: List all departments, systems, and data types involved in the potential litigation
• Document Timeline: Note key dates, including when legal issues began and when preservation should start
• Map Custodians: Create a list of employees who handle relevant information
• Detail Data Types: Specify exact categories of records to preserve (emails, contracts, meeting notes)
• Distribution Plan: Determine who needs to receive the notice and how to track acknowledgments
• Review Process: Our platform helps generate legally compliant notices tailored to Indonesian requirements

• Case Description: Clear statement of the legal matter or anticipated litigation triggering the hold
• Preservation Scope: Detailed list of documents, data types, and information to be preserved
• Time Period: Specific date range for which records must be kept
• Recipient Duties: Clear explanation of preservation obligations and required actions
• Contact Information: Designated legal team member for questions or clarification
• Acknowledgment Section: Space for recipients to confirm understanding and compliance
• Confidentiality Notice: Statement about maintaining secrecy of the legal matter

A Litigation Hold Notice differs significantly from a Notice of Default in both purpose and timing. While both documents serve as formal legal notifications, they operate in distinct contexts within Indonesian law.

• Purpose and Timing: Litigation Hold Notices aim to preserve evidence for potential legal proceedings, issued before or during litigation. Notice of Default signals a breach of contract terms, typically sent before considering legal action
• Scope of Recipients: Hold notices target internal staff and departments to preserve documents. Default notices address external parties who have failed to meet contractual obligations
• Legal Implications: Hold notices create internal preservation duties and help avoid spoliation penalties. Default notices initiate remedial periods and can trigger contract termination rights
• Duration: Hold notices remain active until explicitly released by legal counsel. Default notices typically specify cure periods under Indonesian contract law