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A Internship Joining Letter is a formal document that confirms your acceptance into an internship program in Indonesia. It outlines key details like your start date, duration, department placement, and any specific terms set by the host company. Think of it as your official welcome ticket into the organization.

Under Indonesian labor regulations, this letter helps protect both interns and companies by clearly stating the training nature of the relationship. It typically includes your stipend details, working hours, and mentor assignment - making it an essential reference point throughout your internship period. Most Indonesian companies require you to sign and return this letter before your first day.

Use an Internship Joining Letter when you're ready to bring an intern into your Indonesian organization. This document becomes essential right after selecting your intern and before their first day - typically 2-4 weeks before the start date. It's particularly important for regulated industries like banking, healthcare, and technology where clear documentation of roles is mandatory.

The letter proves especially valuable during labor inspections or if questions arise about the intern's status. Indonesian companies need this documentation to comply with Ministry of Manpower guidelines on internship programs. It also helps prevent future disputes by clearly establishing expectations, compensation terms, and the temporary nature of the arrangement from day one.

• Basic Internship Letter: States fundamental terms like duration, stipend, and working hours - commonly used by small and medium businesses
• Detailed Training Program Letter: Includes specific learning objectives, mentor details, and skill development plans - typical in large corporations
• Project-Based Letter: Outlines specific project assignments and deliverables - popular in tech startups and consulting firms
• Academic Partnership Letter: Incorporates university requirements and credit details - used when coordinating with educational institutions
• Professional Development Letter: Focuses on career progression opportunities and potential permanent placement - common in banking and finance sectors

• HR Managers: Draft and customize the Internship Joining Letter, ensure compliance with Indonesian labor laws, and maintain documentation
• Company Directors: Review and authorize the letter, setting internship policies and compensation terms
• Intern Candidates: Review, accept, and sign the letter before starting their internship program
• Department Supervisors: Input role-specific details and training objectives for their assigned interns
• University Coordinators: Often review letters for academic credit programs and ensure alignment with curriculum requirements
• Legal Department: Verify letter content meets regulatory requirements and protects company interests

• Basic Details: Collect intern's full name, ID number, educational background, and contact information
• Program Specifics: Define internship duration, start date, department placement, and working hours
• Compensation Details: Outline monthly stipend, transportation allowance, and any additional benefits
• Training Plan: Document learning objectives, mentor assignments, and performance evaluation criteria
• Legal Requirements: Include references to relevant Indonesian labor laws and company policies
• Approval Process: Prepare signature blocks for HR manager, department head, and intern
• Documentation: Gather copies of intern's CV, academic transcripts, and ID card for attachment

• Company Information: Full legal name, registration number, and complete business address
• Intern Details: Legal name, ID number, and current educational institution
• Program Structure: Specific internship duration, start/end dates, and department assignment
• Working Terms: Hours, location, and reporting structure aligned with Labor Law No. 13/2003
• Compensation: Stipend amount, payment schedule, and any additional allowances
• Legal Disclaimers: Statement clarifying non-employment status and temporary nature
• Confidentiality: Clear terms about handling company information and intellectual property
• Signatures: Designated spaces for company representative and intern with dates

An Internship Joining Letter differs significantly from an Employment Offer Letter in several key aspects, though both documents formalize relationships with organizations in Indonesia. Understanding these differences is crucial for proper documentation and legal compliance.

• Legal Status: Internship letters establish a temporary training relationship, while employment offers create formal employer-employee bonds under Indonesian Labor Law
• Benefits and Rights: Employment offers must include mandatory benefits like BPJS and THR, while internship letters typically only cover basic stipends and training provisions
• Duration and Terms: Internships are inherently time-limited with specific learning objectives, unlike employment offers which often indicate permanent or long-term arrangements
• Regulatory Requirements: Employment offers must comply with minimum wage laws and labor regulations, while internship terms have more flexibility in compensation structure